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The solution is document management software. As a result of standardized and centralized digital warehouses, document management has revolutionized both small and large organizations, allowing users to easily share, edit, and control documents.

What Do You Understand by Document Management Software?

Large organizations often have different types and methods of handling documents across different sites and departments. When there is no centralized system to make sure uniformity, efforts to make and distribute them tend to be redundant.

With this management software, these efforts are consolidated, offering a single retrieval and archiving controlled document resource, which helps with easy file location and reporting. Document management facilitates interaction and collaboration by enabling role-based security privileges over the web.

The enterprise standard can be created, edited, linked together, and archived by users. There are a variety of types of documents that can be entered into operations, routing the works and delivery of certain files to key personnel, including standard operating procedures (SOPs), best practices, training materials, and regulatory content.

Quality Scenarios Using Document Management Software

Enterprise quality management software (EQMS) typically offers document management functionality. The concept of closed-loop quality management—the idea of integrating cross-functional feedback loops in the value chain—is made possible by document management software, since many EQMS functionalities require standardized documents and workflows.

Document management plays a significant role in the following processes −

Environment, Health, & Safety (EH&S)

Change management

Compliance Management

Supplier Quality Management

Employee Training

A Quality Manager’s Guide to Document Management

The document management software currently has a strong market that is used by customers and firms alike, but there are many reasons why quality organizations require more than what OneDrive, Google Docs, or many more could provide.

Due to the solution’s role as a closed-loop quality enabler, functionalities are frequently built with quality processes in mind in order to interoperate more naturally. Additionally, ISVs (independent software vendors) have developed solutions using IBM and Microsoft SharePoint technologies.

Benefits of Document Management Software

You can digitize paperwork and store it securely in an organized repository for quick retrieval when needed with document management and workflow automation. Take photos, store them, manage them, process them, share them, and track them easily.

Staff can handle daily tasks more efficiently with controlled access, task lists, and email notifications, and decision-makers can approve, reject or request more information along the way.

Collaboration and Productivity

Provide staff and faculty with the information they need by digitizing paper records and retrieving them instantly.

Save office space by storing client records electronically.

Quickly capture and process information requests, claims forms, and more with public-facing eforms.

Automate accounts payable and receivable to support financial health.

Maximize the value of your existing technology by integrating it with your client billing system.

Compliance, Safety, and Security

Protect client privacy by restricting unauthorized viewing of confidential documents.

Demonstrate compliance with HIPAA, Sarbanes-Oxley, and GDPR.

Protect data, documents, and online communications from cyber threats with state-of-the-art encryption.

Enforce retention schedules automatically.

IT and Other Future-Readiness

Develop a user-friendly solution that meets the needs of multiple departments without adding to IT’s workload.

Prepare for natural disasters with a fail-safe disaster recovery plan

Document Management Trends

Among the top qualities banking stakeholders prefer in their DMS are ease of use, flexibility, and a straightforward architecture that can be integrated with legacy infrastructure. Using the latest DMS is a great way for non-banking and banks financial institutions to differentiate themselves from their competition. The banking industry has devoted a greater amount of attention to DMSs, which has led to various trends, including:

Cybersecurity Control Software

In order to compete in the market, DMS offerings should offer safeguards against cyberattacks on the mainframes of banking institutions. A number of document cybersecurity control providers have recognized that this market need exists and have developed dedicated features of cybersecurity specifically designed for banking DMSs.

A key cybersecurity feature of these systems is the ability to protect or permit specific file types and extensions. To do this, the file header is compared against a list of all uploaded files.

Various methods of incorporating multiple factors of authentication are available. MFA tokens should be tailored to the bank’s policies in order to be a popular choice for them.

Cloud-Based Collaboration

The business case for DMS has drastically changed, with most institutions now favoring it. As a result of the cloud’s ability to remove size and scalability limitations, a bank’s business can grow without limit.

Merged conglomerates can create opportunities for development and portfolio expansion through cloud-based collaboration. Due to the elimination of a closed network, partners in far-flung countries can now collaborate on document exchange and transaction tracking without the need to access a closed network.

Enterprise Process Automation

The program observes human handling in order to help the program components learn how to perform these business processes. Data scientists can also use automation to mine enterprise DMS for relevant information. Data mining can be performed by low-level data engineers with the right DMS equipped with AI enhancements, enabling small businesses to get the same capabilities as larger businesses.

Conclusion

Some document management software offers a wide variety of features and benefits, while others are tailored specifically for certain tasks. Consider how you carry out your business when selecting the best option for your business.

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Everything You Need To Know About Jiomoney

JioMoney – Frequently Asked Questions

Question: How to register for JioMoney?

Question: Who is eligible for a Jio’s digital wallet account?

Answer: Any user who is above 10 years of age can use JioMoney and operate.

Answer: The app store sensitive information of a user on its secured servers, which is backed by world-class security procedures and cutting-edge technology. The credentials used by consumers are kept intact with the company and not shared with anyone when a user pays with the wallet. Further, a user should not share its sensitive information like mPIN and password details with anyone.

Question: What if I lose my phone, is my JioMoney amount safe?

Answer: If a user lost its phone then also the money is 100% safe in the wallet. As the wallet is operated through mPIN and password, nobody can access the information on your JioMoney. Further, if you suspect any unauthorized activity on your wallet, then you can suspend your account and block payment by calling the customer service number 1800-891-999 or can write to [email protected]

Answer: A user who has a Registered mobile number with any telecom operator can sign-up with JioMoney.

Question: What are the different types of accounts offered by JioMoney?

Answer: Jio’s wallet offers two types of accounts:

Basic Account: A basic account user can make transaction up to Rs. 10,000 per calendar month. No documents are required for ‘Basic Account’.

Advanced Account: A premium account user can store Rs. 1,00,000 stored in the JioMoney account for any calendar month, and make unlimited transactions.

Answer: No, there are no charges for using JioMoney

Question: Does JioMoney has any expiry policy?

Answer: No, your account is valid till the time you registered mobile number is in use.

Answer: Only one account.

Question: How can a user load money on its account?

Answer: A user can load money through Net Banking, credit/debit card.

Question: What will happen if a user fails to load his account?

Answer: If a user is unable to make the payment due to failure, the deducted amount will be refunded to the account or card.

Answer: No.

Question: Who all can a user pay using Jio wallet?

Answer: For all the Jio services, e-commerce websites, utility bills, electricity bills, gas, landline, insurance premiums, prepaid mobile recharges, and DTH connections. You can also do charity at National Association of Blind, Siddivinayak Trust, CRY etc. Apart from this, you can make payments to other JioMoney users.

Answer: JioMoney is available as a payment method at more than 50,000 e-commerce websites. Apart from this, you can also make payment through mobile app options which are offered by a number of online merchants.

Question: How to make payment at a neighborhood store or a shopping mall?

Answer: By choosing ‘Pay at Shop’ in the app and proceeding the payment.

Question: How to determine the payment is successful?

Question: How to send/receive money on the wallet?

Question: How to unlock the account?

Answer: If your account is locked after 3 consecutive incorrect mPIN attempts then you can contact JioMoney customer care at 1800-891-9999 (toll-free) or write to [email protected]

Question: How to give feedback to JioMoney?

Question: How to check account balance?

Question: How to update JioMoney profile?

Everything You Need To Know About 4K

What is 4K?

4K is a standard for video content that outputs at a resolution of 3840 x 2160 pixels. Essentially, each frame of 4K movie contains approximately four times the detail found in the FHD or HD version of that movie.

Sony

Importantly, you’ll need a 4K TV to watch 4K video content. You can’t just watch it on your old HD TV. You’ll need to upgrade.

Is 4K the same as HDR?

No. HDR is a separate standard that spins-off of 4K resolution that deals with how wide the colour-gamut of the display output is.

For more on this, read our feature on Everything You Need To Know About HDR TVs.

Can HD content be upscaled to 4K?

Samsung

Yes. However, not without some loss in quality.

Most modern 4K TVs support native upscaling – automatically resizing HD and FHD quality content to suit the larger resolution. Non-4K content will generally look better on a 4K TV than a HD one – but not as good as properly mastered 4K content will.

It’s for this reason that most film distributors are currently re-releasing older films in 4K.

Where can I get 4K content?

Apple

There are two main ways to get 4K content. The first and easiest way is to buy physical 4K Blu-Rays via retail chains like JB Hi-Fi, EZYDVD, or online through channels like Amazon. While the initial crop of 4K Blu-Ray content was limited to one or two of the major studios, most major Hollywood releases nowadays tend to get a 4K release including films like Mortal Combat, Godzilla, Red Sparrow and Avengers: Infinity War.

You can also now buy classic films that have been remastered in 4K, including oldies like: Psycho and The Wizard of Oz and more recent films like, Gladiator, Back To The Future Trilogy and Inception.

Bear in mind that, if you’re looking to watch 4K Blu-Ray content, you’ll also need to invest in 4K Blu-Ray player and a 4K-ready HDMI 2.0 cable.

The other place you’ll be able to find 4K content is through digital distribution channels like iTunes and the Google Play Movies store. Unfortunately for Australian audiences, only select studios are currently offering 4K content through these channels at the time of writing.

Foxtel also has 4K channels, including a 4K Ultra HD movie channel and a 4K Ultra HD sports channel. To view the Foxtel 4K content, you’ll need a 4K TV, active Foxtel subscription and the company’s new iQ4 set top box.

Can I stream 4K content on a streaming service like Netflix?

Netflix

That’s the other major source for 4K content at the moment. Netflix, Stan and Amazon Prime all support 4K content for most of their original series and some licensed content.

Of course, in order for you to access any of that content, you’ll need adequate bandwidth. For Netflix users, this translates to the following:

0.5 Megabits per second – Required broadband connection speed

1.5 Megabits per second – Recommended broadband connection speed

3.0 Megabits per second – Recommended for SD quality

5.0 Megabits per second – Recommended for HD quality

25 Megabits per second – Recommended for Ultra HD quality

Select original streaming content on these platforms has also been graded to make use of HDR standards like HDR10 and Dolby Vision.

Can I play video games in 4K?

4A Games

4K gaming is supported by Sony’s PlayStation 4 Pro and PlayStation 5, Microsoft’s Xbox One X, Xbox One S and Xbox Series X consoles.

However, it’s worth noting that, only the standard PlayStation 5, Xbox One X, Xbox One S and Xbox Series X support physical 4K Blu-ray discs.

Rumours are currently rife that we will soon see a Nintendo Switch 2 that supports 4K gameplay, yet nothing concrete has yet been confirmed.

As for PC, 4K gaming is taking off rapidly with 4K monitors now easy to find and also highly affordable. There are many games now available that support 4K, including titles like Metro Exodus, Metal Gear Solid V and Battlefield 1.

Once again, you will need the correct hardware. As well as a 4K monitor, you will need a graphics card that can support 4K gameplay. The newer and more powerful your graphics card, the better.

Optimally, you will want to have an Nvidia RTX 30 Series or AMD Radeon RX6000 Series graphics card installed, since these are the newest and most optimised graphics cards for 4K gaming. However, you could also get away with an older graphics card as long as it isn’t too underpowered. We wouldn’t recommend anything older or less powerful than Nvidia’s GeForce GTX 1080 Ti or RTX 2070 Ti, or AMD’s Radeon RX 5700 XT.

You’ll also want nothing less powerful than an Intel Core i7 or AMD Ryzen 7 processor to make 4K gaming on your PC worthwhile.

Mte Explains: What You Need To Know About Airprint For Ios

At first, AirPrint sounds like something that will help everyone using an iOS device who also has a WiFi printer. The problem is that it’s not always the case. There are only certain printers that are AirPrint-enabled, but that information isn’t always readily available. Listed below is that information, as well as some other necessary information about AirPrint.

What is AirPrint? Which Printer is AirPrint Enabled?

The list of printers that are AirPrint-enabled is continually growing. Apple updates the list every so often to stay up-to-date. These printers include the Hewlett-Packard, Epson, Brother, Canon, Lexmark, and Samsung brands. If the printer is not on the list, printing via WiFi can still be an option, provided you are using an app by the printer manufacturer allowing for it, or by using a third-party application such as Printopia 2. You will also want to read through the documentation to be sure the printer’s firmware is up-to-date for the use of the AirPrint feature.

How do I Use AirPrint?

A WiFi connection is necessary, even if the printer actively works through another means, such as Bluetooth, a USB connection, the AirPort Base Station, or Time Capsule. You maybe be able to print to a Mac when connected in this manner, but not to an iOS device. When installing the printer, follow the guidelines in the manufacturers’ documentation on how to get it properly set up for WiFi. It will need to be on the same WiFi that your iOS device is connected to.

Conclusion

The are currently over 200 printers that have the AirPrint capability. The necessity of using the print function will decide whether it’s worth scrapping your current printer out for an AirPrint-enabled one or not. Since other options exist, such as a printer manufacturer’s app or a third-party app, AirPrint isn’t a necessity, but it can make the process much easier.

Laura Tucker

Laura has spent nearly 20 years writing news, reviews, and op-eds, with more than 10 of those years as an editor as well. She has exclusively used Apple products for the past three decades. In addition to writing and editing at MTE, she also runs the site’s sponsored review program.

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Alphabet: What You Need To Know About Google’S New Parent Company

Google founders name Sundar Pichai as Google CEO, create new parent company called Alphabet

News

What is Alphabet and what does it mean for Google as we know it? Let’s find out.

What is Alphabet?

To quote Alphabet CEO (and Google Co-Founder) Larry Page:

What is Alphabet? Alphabet is mostly a collection of companies. The largest of which, of course, is Google. This newer Google is a bit slimmed down, with the companies that are pretty far afield of our main internet products contained in Alphabet instead.

“Sergey and I are seriously in the business of starting new things. We’ve long believed that over time companies tend to get comfortable doing the same thing, just making incremental changes. But in the technology industry, where revolutionary ideas drive the next big growth areas, you need to be a bit uncomfortable to stay relevant.”

What does Alphabet mean for Google as we know it?

Sergey and I have been super excited about his progress and dedication to the company. And it is clear to us and our board that it is time for Sundar to be CEO of Google. I feel very fortunate to have someone as talented as he is to run the slightly slimmed down Google and this frees up time for me to continue to scale our aspirations … Google itself is also making all sorts of new products, and I know Sundar will always be focused on innovation—continuing to stretch boundaries.

One thing that’s not immediately apparent is whether Page will continue to lead Google’s product launches (such as Google I/O) or whether Pichai will now be the main man. With Google expected to launch its new Android M OS alongside new Nexus devices later this year, there won’t be long until we find out.

The new structure

What does the new structure mean for the other companies inside the new parent company? It’s simple really; they will have their own CEO and mission and can execute this without worrying about the other businesses. One benefit of the restructuring is that businesses such as Google and Nest Labs are ready for other people to run allowing Page and Brin to take a step back and focus on products for the future.

Look at Calico – the business focused on combating disease and extending human lifespan – and it becomes clear that this is a business with the potential to be as big as Google itself. If there’s anyone who can find a way to defy age, it’s the company that owns the world’s largest search engine and you wouldn’t bet against them taking it to the big pharmaceutical companies.

The other businesses that will also become part of Alphabet with their own leadership teams are:

Google X houses the most secret of Google’s projects – including Google ATAP – and being spun off into Alphabet allows it to focus on products for the future without worrying about the Google of the present. If you use a Google product now or in the coming years, chances are that it was developed inside the Google X labs.

Google Ventures and Google Capital are Alphabet’s two investment arms and spinning off from Google itself should make acquisitions a lot simpler as well, with less concern and stigma around data being collected and used by other Google businesses. The spin-off should also make it easy for Alphabet to buy competing businesses and possibly get around competition regulation, although this is yet to be seen.

Nest Labs has changed the way we automate mundane tasks inside our home and continues to do so. During the acquisition of Nest Labs, Google went to great lengths to confirm that Nest was not related to its search business – over fears that it would use the data in search – but the new structure of Alphabet means this is no longer a concern. Nest Labs continues to revolutionise the way we do things in our home and a focus on the future – led by current CEO Tony Fadell – could see the company deliver an integrated smart home suite.

Fiber will continue with its aim of delivering 1Gbps internet and TV services at an affordable price in a bid to shake up the market without worrying about the stigma attached to being a Google company handling customer data. Presumably Project Fi will also fall under this division although it is technically related to the core Google business as well.

Alphabet is definitely an interesting change for Google but with the giant arguably becoming too big for its own good and being stretched thin across its various businesses, the change should hopefully streamline the operations of all the companies.

Money, money, money Alphabet Soup

Here’s What You Need To Know About Trump’s ‘American Ai Initiative’

President Trump issued an executive order today announcing what the White House calls an “American AI Initiative.” The order encourages research in the field of artificial intelligence in the United States.

The announcement is based on principles that touch on issues like AI and jobs, and the relationship between American artificial research and the international community. The first principle lays out the main idea: the U.S. should “drive technological breakthroughs in AI across the Federal Government, industry, and academia in order to promote scientific discovery, economic competitiveness, and national security.”

In short, the executive order says to the federal government, academia, and private sector: Do more artificial intelligence.

The memo does not provide any new money for the initiative, although it does call for the White House Office of Management and Budget and the relevant agencies to prioritize funding artificial intelligence.

Why now?

“AI has become one of the hot topics here in Washington,” says Jim Lewis, a senior vice president and director of the technology policy program at the Center for Strategic and International Studies. “Everyone’s worried about it, and they’re worried about being in a race with China.”

While an executive order promoting AI may generally be a good thing, Lewis points out that that the initiative comes with no new funding. “If we’re serious, we have to pay,” he says.

It’s worth remembering that artificial intelligence is already everywhere, with or without an executive order. That’s because tech companies, universities, and researchers use AI—and the important field of machine learning that is under the AI umbrella—to get things done. For example, AI-powered systems do everything from recognizing Yelp photos and estimating real estate prices to translating languages on Facebook or even just helping noise-canceling headphones work.

“AI is not just a curiosity,” says Tom Mitchell, the interim dean of Carnegie Mellon’s School of Computer Science and a machine learning expert. “It’s a technology that’s going to fundamentally change much of our daily lives.”

What can the government do to help?

“I think we need, and suspect will get, more than symbolic support,” Mitchell says. One key place where the government could get involved the field is using artificial intelligence to help improve medicine. AI has already shown itself to be good at doing things like reading X-rays or even potentially speeding up how fast an MRI machine can run, but it could also help look for patterns at a larger scale.

Consider all the electronic medical records at hospitals across the country. Using machine learning algorithms to look for patterns in those files could potentially help experts “discover better ways of treating diseases,” Mitchell says. Figuring out how to make that data shareable, while also respecting patient privacy, is a job that the government could help with because it’s a project that’s much bigger than just one hospital. “Then it’s not a technology problem, so much as it’s an organizational problem,” he says.

Another action the government could take: help create more skilled AI workers. “We have a significant shortage of AI expertise, relative to the demand for it,” he says, whose high starting salaries are evidence of just that shortage. What if the government funded, or incentivized, a master’s program in AI that coders could take? Actions like that, he says, could help eliminate the labor bottleneck. (The executive order does say that agencies giving out grants for education should “consider AI as a priority area.”)

The international picture

“It’s good to have a strategy,” he says. “It would be better if it had some money attached to it, but let’s be a little more confident about how the U.S. will move forward.”

Meanwhile, Pedro Domingos, the author of the AI-focused book The Master Algorithm, and a professor of computer science at the University of Washington, says that this is a time that calls for more U.S. leadership in the field. “We’re at a Sputnik moment for AI, and we need the White House to take the lead in getting government, academia and industry working together to accelerate progress in the field,” he wrote, via email. “China is on track to surpass the US in AI within a decade.”

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