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When you’re experimenting with layouts in Microsoft Word, it helps to have words already in the document to play with. To achieve this, some people like to edit an existing document or type out some basic sentences themselves. However, there’s a very easy-to-use feature within Microsoft Word that allows you to generate sample text within the software itself with ease.
Using Lorem IpsumLorem Ipsum should be very familiar for those in the design world! While it may look like a proper language, it’s actually a scrambled version of “De Finibus Bonorum et Malorum,” which itself is Latin. It makes for a great way to generate dummy text to present and demonstrate layouts with.
In order to add a block of Lorem Ipsum text into your word document, type =lorem() into a document, then press enter.
Word will automatically generate some Lorem Ipsum text for you.
Why Use Lorem Ipsum?Lorem Ipsum may look strange, but it’s widely used in the design world for a good reason. When presenting a proposed layout to a client, the designer wants them to judge how the document looks, rather than what the content says. Tricks such as copy-pasting the words “Content here” or adding random English sentences can have a subtle effect on someone reading it, despite the fact the focus is supposed to be on the layout. By using Lorem Ipsum, you can help keep the focus on the formatting rather than the content.
Using Random Word Help TextIf you type =rand() and press enter, Word will add text that talks about some of the features that Word has.
This produces a nice variety of English words that don’t get repetitive. These paragraphs each cover a different topic, so if you’d like to experiment with sections and headers, this option provides some clearly defined segments for you to work with.
Using a Single Repeated SentenceWord also still contains support for its older rand() function which was very basic in its design. To use it, simply type =rand.old() into a document and press Enter.
The end result is the phrase “The quick brown fox jumps over the lazy dog” repeated over and over. This is ideal if you want to do a test of every letter in your formatting to ensure your font selection is ideal.
Customising the Dummy TextYou’ll notice that each of these commands has two brackets at the end of it. We can put two variables in these brackets to better customise the dummy text that appears and make it suit the use case we’re using it for.
When invoking a command you have two variables you can set: the number of total paragraphs generated and the amount of lines contained in each paragraph. To use them, simply type the numbers in the bracket separated by a comma. Enter the number of paragraphs you want first, then the number of lines in each paragraph second. For example, let’s say we want four paragraphs of Lorem Ipsum, and each paragraph to contain 3 lines of text. We type =lorem(4,3) into the document and hit Enter.
Word generates the correct amount of Lorem Ipsum based on the paragraphs and lines we asked it to make.
If you’re making dummy text for a large main document, you can use this option to generate a lot of content to fill it. If you’re tweaking the formatting for individual parts (such as in a resumé design), you can alter the amount of text shown depending on how long you feel each section should be.
Generators Outside of WordWhile Word comes with its own generators, there are plenty of resources online you can use for more specific dummy text generation.
Blind Text GeneratorThe Blind Text Generator has a lot of options for generating dummy text. It has the typical Lorem Ipsum option but also comes with options for English prose, other languages, and a mix of pangrams. There’s even an option that dumps all letters in both cases and a selection of symbols, which is ideal for testing a font choice.
LipsumLipsum is a generator dedicated to Lorem Ipsum. It contains a little history on why designers use it and provides a generator for your own use. You can customise how many paragraphs or words it generates, set them in a bullet-point list format for format testing, and even generate text at a specific file size.
Dummy Text GeneratorThe Dummy Text Generator is a great way of testing document layouts. You can choose between Lorem Ipsum and random English words depending on what you’d prefer. You can tell the generator to add headings and randomly bolded and italicised text, so if you’re designing a document that contains these, this is a great tool to see how they’d look in your layout.
No Longer A DummyIf you’re looking to add dummy text to a Word document, there’s several ways to do it. Now you know how to do the quick and easy Word options as well as some more specialised and efficient variants on the Internet.
Do you use dummy text a lot in your work? Let us know below!
Simon Batt
Simon Batt is a Computer Science graduate with a passion for cybersecurity.
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How To Create And Use Macros In Microsoft Word
When using Microsoft Word, you may feel the need to repeat a specific action multiple times. This may involve reusing preset text or inserting specific text with intricate formatting. It can be a chore, and you may be wishing for an easier way to do it. Thankfully, there is one! By making use of Word’s macros, you can automate repetitive actions and make your life simpler.
What Are Macros?So, what are macros? The best way to think of macros is as a series of instructions. You set out a series of steps that you want Word to automate, then tell Word to perform those steps whenever you like. This makes automation very easy, and can save a lot of time and effort. The easiest way to create a macro is to allow Word to record your actions, then physically perform your desired actions within the document. Once recorded, you can tell Word to repeat what you did at any time.
Making a MacroSo now that we know what they do, let’s learn to make a macro in Microsoft Word! In this example we’ll be creating a macro that automatically creates a table. This might be a useful feature if you occasionally see yourself needing to create a new table without manually making a new one or copy-pasting an existing table.
We name our macro here. For this example we’ll call it “CreateTable.”
Underneath the naming box are two buttons, “Button” and “Keyboard.” This is where you pick if you want to activate your macro via a button within Word or by pressing a hotkey on your keyboard.
Selecting the Button OptionHere you can choose what icon your button uses. Pick something that suits your macro, then OK out of all windows.
Selecting the Keyboard Option Recording the MacroNow that you have set up the method of activation, Microsoft Word will begin recording your actions. While it’s recording, any actions you now perform in the document will be remembered in the macro. In this example, we create our table and fill it out with the essential fields. Because our actions are being recorded, we should be careful and not make any mistakes!
Now that our macro is recorded, we can make this table at any time we like. If we assigned it to a hotkey on the keyboard, we can press those keys to insert a table. Likewise, if we made a button for it, we can find that button in the Quick Access bar.
Regardless of which method we selected for the macro, our table is replicated when we activate it. Now we can recreate our base table with little hassle!
Deleting a Macro Macro SafetyWhile macros can be used to make life easier, they can also have nefarious intents! Never run macros that have come from an untrusted source or download a Word document attached to a suspicious email. “Macro viruses” can be a real problem, so make sure you stay safe when using them.
Macros Made EasyWhen you need to perform repetitive actions in Word, a macro can come in great use. Now you know how to make a keyboard or button macro, how to record it, and how to use it once it’s made.
Do you see yourself using macros a lot? Do you already? Let us know below.
Simon Batt
Simon Batt is a Computer Science graduate with a passion for cybersecurity.
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Our latest tutorials delivered straight to your inbox
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How To Make And Customize A Table In Microsoft Word
Making a table in Microsoft Word can be tricky, but with just a few simple steps, creating and customizing one for your needs is easy. In this article, we’ll teach you how to make a table in Microsoft Word and customize it perfectly.
Tables are a handy tool for organizing data, making data calculations using formulas, displaying information in an eye-catching way, or even creating visually appealing charts and diagrams to help break up long paragraphs of content.
Table of Contents
How to Create a TableCreate a Table with Graphic Grid
This is one of the simplest ways of creating a Microsoft Word table. Follow these simple steps:
When the
Insert Table
dialog box opens, it’ll show a basic grid pattern and menu options below it.
With the cursor, select the first grid cell and slide it down to select the number of columns and rows you want. As an example, choose six columns and four rows.
The table will be automatically created in the document.
Once there’s a table in your document, you’ll notice two new tabs on the ribbon: Table Design and Layout. You can use these tabs to modify and stylize your newly created table. More on that later.
Create a Table with the Insert Function
Using the insert function is as easy as selecting your table layout from the grid. Here’s how it works:
Go to
Insert
, then press on
Table
.
Instead of dragging your cursor to select the grid, select
Insert Table
from the menu just below the grid.
A dialog box will appear where you can enter the number of rows and columns you want in your table under the
Table Size
panel. In the
AutoFit Behavio
r panel, select
Auto
. You can also experiment with other options to see how you like them.
AutoFit to Contents
will produce a narrow column that changes in size as you enter data.
AutoFit to Window
will expand your table to fit the size of your document.
Draw a Table
You can manually draw a basic table in Word. Here’s how:
Go to
Insert
, select the
Table
button, and choose
Draw Table
from the menu below the Grid.
Your cursor will turn into a pencil. Drag it down and across the document to draw a box. You don’t have to worry about the dimensions; you can modify them later.
Now you can start drawing cells and columns inside it. Simply drag the cursor to draw them one at a time.
If you need to add or remove columns or rows later, you can go to the
Layout
tab and select the
Draw Table
or
Eraser
button. This’ll allow you to continue drawing lines with a pencil cursor or to erase existing lines with an eraser cursor.
Excel’s menu and commands will also be available to you, and you can use them to edit your table.
Select the
Paste
drop-down menu on the
Home
tab in Word and choose
Keep Source Formatting
.
Quick Tables
If you don’t want to customize your tables, choose one of Word’s templates from the Quick Tables menu. You can also create your own design and save it in the Quick Tables Gallery for later use.
Go to
Insert
, then select
Tables
, and
Quick Tables
.
Select the template from the
Quick Tables
menu that fits your project.
You can continue modifying it if you want to change the details.
Convert Text to Table
Converting text to a table used to be messy in Word. The data in a table would end up misplaced. That’s because previously, we had to use tabs to separate the data in individual cells.
Microsoft improved this feature, and now you can separate the table fields with commas, paragraphs, or any other separation characters. Let’s see how to convert a simple grocery shopping list into a table.
Select the list, go to
Insert
,
Tables
, and choose the
Convert Text to Table
option.
Word will do the conversion for you, and a table will appear. You can then use the
Table Design
and
Layout
tabs to modify it.
How to Customize a TableTable Design and Layout tabs are filled with helpful table tools you can use to format tables. Use Table Design to stylize your table and change its looks. Here you’ll find tools for shading, painting borders, and setting their thickness, style, and color. You can also select one of the many offered table styles.
In the Layout tab, you’ll find tools to add or remove cells, rows, and columns, merge cells, split them, or split the whole table into several ones. You’ll also use this tab to set other table properties, such as the table’s dimensions, or to align the text.
However, there are quicker ways to achieve anything these tools allow you to do. Let’s see how to quickly resize, align, add, or remove columns, rows, cells, and much more in Word tables.
How to Resize a Microsoft Word TableResizing the table manually means you can adjust its size or modify rows and columns individually. It’s as easy as dragging and dropping.
Resize the Whole Table
You’ll have to grab and drag to make the entire table larger or smaller.
Select your table.
Grab the little square that appears at its bottom-right corner.
Drag the table to the size you want.
That’s it.
Resize a Column or a Row
Adjusting only the column or a row is just as easy.
Place your cursor over a column or a row border until you see a double-sided arrow. The arrows will face left and right for columns and up and down for rows.
When you are done, simply release the mouse button.
How to Align the Table in MS WordYou can align your table to the left, center, or right to best fit your Word document. This is especially useful if you resize the table to fit text around it. Here’s how:
Select the table and go to the
Home
tab.
In the
Paragraph section
you’ll find Align Left, Center, and Right buttons. Use them to align your table.
How to Insert or Remove Columns and RowsIf your table has too few or too many rows and columns, you can easily fix it.
Add Columns and Rows
Adding a single column or a row is simple:
Place your cursor on top of the columns or on the left side of the rows until a plus sign appears.
If you want to insert multiple rows and columns:
Select the same number of already existing rows or columns (if you want to add two columns, select two existing ones).
Remove Columns or Rows
How to Add Borders or ShadingTable borders and shading are crucial to making your table look professional. With these simple tools, you can make your table stand out and make it easier to read. You’ll find both tools in the Table Design tab.
Adding Borders
Go to the Table Design tab and:
To place borders around a specific cell, row, or column, first select it and then choose the border style.
Add Shading
Spice things up by adding a background color to your tables. Use the shading drop-down menu to choose a color with which you’ll shade your table. You’ll find it in the Table Design tab.
If you want to shade a specific row, column, or cell, first select it and then choose the color. You can also shade only the selected cells.
How to Apply a StyleMicrosoft Word has many table styles to offer, and you can choose one to make your table look professional. You can also do this to skip adding border style and shading.
Select the table and go to the
Table Design
tab.
Locate the
Table Style
box at the top of the window, and use the up and down arrows, or the “More” arrow, to browse the gallery.
If you place your cursor over a specific style, you’ll see its preview on your table.
To adjust the premade table style, go back to the Table Design tab and check or uncheck the boxes in the Table Style Options section. By doing this you can add or remove the Header Row, First Column, or Banded rows. There are more options so you can experiment with them and see how they influence your table design.
Use Table PropertiesIf you need to set a specific row height and a column width, you should use Table Properties. Here’s how:
When a dialog box opens, use the
Table
,
Row
,
Column
,
Cell
, and
Alt Text
to adjust their size, text wrapping, alignment, and more.
How To Use Microsoft Editor In Word To Create Best Content? – Webnots
Note: You can download Microsoft Editor for free with limited options for spelling and grammar check. In this article, we will focus on Editor interface that comes free with the premium Word app in Microsoft Office 365 subscription.
Microsoft Editor InterfaceOld Word versions had a simple tool for checking spelling and grammar mistakes in your document. This happens while you type and you can visually see the red and blue underlines whenever there are mistakes. However, the latest version of Microsoft Office 365 has a beautiful Editor interface which is completely different than previous spell checker used only for spelling and grammar. The new Editor interface offers comprehensive tools to check errors and fix them to produce professional copy. With the Editor interface, you no more need to be a content writing expert or need to hire writers for proofreading your articles.
There are many ways to access the Editor in Microsoft Word.
Microsoft Word Editor OptionsWord Editor has the following sections to check errors and suggestions in your document:
Editor Score
Writing Style
Corrections
Refinements
Similarity
Readability Statistics
Note that some options in this Editor panel is only available in Windows version, we will explain the Windows Word version as a base for further explanation in this article.
1. Editor Score and Writing StyleBased on the quality of your document, Word will automatically calculate the score and show in the Editor. You need to have at least 100 words for Word to do this for you. The target score should be 100 which should be easier by fixing your mistakes in the document. Under the score, you will see the options to change your writing style. You can change the style to formal, professional, or casual and the Editor will recalculate the score accordingly.
Editor Score and Writing Style
The formal version will consider every aspect of the writing while other two options will ignore certain errors. For example, you will see a dotted blue line when you write “somewhat different” in formal writing while professional and casual styles will ignore this error. Make sure to select the correct style so that you will get appropriate suggestions.
2. CorrectionsSpelling Check in Word Editor
2. RefinementsHere, you can find suggestions related to clarity, conciseness, formality, inclusiveness, punctuation conventions, resume, sensitive geopolitical references, and vocabulary. As you can see, these suggestions will help you to make a clean and better copy which is not available with many popular writing tools.
Clarity Suggestion for Passive Voice
3. Similarity CheckerCheck Similarity in Document with Word Editor
You have the options to insert citation or correct the similarity to have plagiarism free content.
Add Citation in Word
4. Readability StatisticsAfter finishing the checks with Editor, it will show the readability statistics along with different scores for your document. You can check the Flesch Reading Ease score and improve the readability for addressing specific audience group. However, you should first fix all the suggestions to get the readability statistics details.
Fixing Document Errors
Ignore All Options
For example, the context will show the full sentence and the synonyms will show the meaning of each suggested word as you can see in the below image.
Context and Synonyms
Fixing Errors from Editor InterfaceIf you do not have time to manually go through each item in your document, the best option is to quickly go through the Editor interface. It will show the consolidated errors with limited information, and you can replace the words with suggestion or ignore the check. However, we recommend you going through as explained above to learn proper writing style and improve your copy writing skills.
Note: sometime, you might have wrongly ignored a word from the Editor check. If you want to include the ignored words again, simply close and reopen the document and check the Editor again. The ignored words will appear again with suggestions in the Editor.
Final WordsMicrosoft Word Editor is a super useful tool powered by AI and anyone can write a professional copy with the help of this. Best part is that you can check the plagiarism within Word document and insert the references if required. If you really like Word Editor, it is also available as Chrome and Edge extensions. You can install these extensions and do free spelling and grammar checks in any content you write in the browser like emails, messages, etc.
2 Quick Ways To Insert A Pdf Into Word (With Steps)
If you use Microsoft Word for work, the ability to insert a PDF file into a document can be critical. As a tech writer and software engineer, I find myself using this feature often.
When I have a report created in PDF format from another application, and I need to insert it into a Word document, using this feature can be a time saver. I don’t want to have to re-type all that info in Word.
Thankfully I don’t have to, and neither will you. With a few simple steps, you can easily insert the PDF into your document. Learn how below.
Quick Notes
There are multiple methods you can use to insert a PDF into a Word document.
One quick and simple way is to open the PDF document, select all of the text, copy it, and then paste it into Word.
This method works for some text, but if the PDF has any formatting, you will most likely lose it; it won’t look correct after you paste it into Word. In addition, you can lose data. For these reasons, we don’t recommend this solution.
The other methods are to insert the PDF file or to drag and drop it into your Word doc. I prefer inserting it as an object; I feel like I have more control over where it’s going and how it’s added. We cover both methods below.
To Link or Not To Link
When you use one of the methods below to insert your PDF, you will need to decide whether you want it to be linked to the Word document or not. What does that mean?
Linked
Any changes you make to the PDF will show up in your Word doc; there will be no need to update it every time the PDF changes. Sounds great, right?
The downside? The PDF is not embedded in the actual Word document. Because of this, you will always need to keep a copy of the PDF in the same location where you linked it. If the Word doc cannot find the PDF file, it cannot open and display it.
Unlinked
If you choose not to link, Word will embed the PDF into the Word document. The PDF will be part of the doc; no matter where you send it, copy it or open it, the Word doc will still have the PDF file inside it.
The positive: you don’t have to worry about sending the PDF and the Word document when sharing.
The negative: if you need to make updates to the PDF file, they will not automatically show up in Word. You will need to delete the PDF from the Word document and then re-insert it.
Method 1: Inserting as an Object
Method 1 is the preferred method. It offers a great deal of control and precision.
Note: The screenshots below are from an older version of MS Word. However, the steps remain the same in newer versions of Word.
Step 3: Select “Object” to insert an object.
This option is usually located on the upper-right side of the toolbar. In newer versions of Word, it may only display an icon with a small window in the section called “Text.” Hover your cursor over the icons to identify the one marked “Object.”
Step 4: Select the “Create From File” Tab.
Once the object window comes up, you will see two tabs. Select the one labeled “Create From File.”
Step 5: Select your PDF file.
Step 6: Select your options.
If you wish to insert the PDF as a link (as discussed above), check the “Link to File” checkbox.
Method 2: Drag-and-Drop
The drag-and-drop method is simple, but there’s a downside: you don’t have a lot of control over how the PDF is inserted.
The PDF will be unlinked; depending on the version of Word you’re using, it will drop in as an icon or as the document itself. I have an old 2010 version of Word which puts in the entire PDF. When I tried it in Word 365, however, it showed only an icon.
The following are the steps for the drag-and-drop method. I am using an older version of Word on a Windows 7 machine, so yours may look different. However, the steps are performed in the same manner in newer versions of Word.
Step 1: Scroll to the location in the Word document where you want to insert the PDF.
Step 2: Open Windows File Explorer and navigate to the PDF you wish to insert.
Step 3: Select the PDF and Drag it into the Word Document.
Once it is in the place you desire, release the left mouse button, and the PDF will get placed in that spot.
If you run into any issues with how the PDF is presented, you can always delete it from the doc and re-insert it.
That wraps up this tutorial article. I hope you find it helpful. As always, let me know if you have any issues trying to insert a PDF into a Word document.
How To Find Line Number Of A Given Word In Text File Using Python?
In this article, we will show you how to get a line number in which the given word is present from a text file using python.
Assume we have taken a text file with the name chúng tôi consisting of some random text. We will return the line numbers in which the given word is present from a text file
chúng tôi
Good Morning TutorialsPoint This is TutorialsPoint sample File Consisting of Specific source codes in Python,Seaborn,Scala Summary and Explanation Welcome TutorialsPoint Learn with a joy Algorithm (Steps)Following are the Algorithm/steps to be followed to perform the desired task −
Create a variable to store the path of the text file.
Create a variable (which holds the line number) and initialize its value to 1.
Enter the word as static/dynamic input and store it in a variable.
Use the open() function(opens a file and returns a file object as a result) to open the text file in read-only mode by passing the file name, and mode as arguments to it (Here “r” represents read-only mode).
with open(inputFile, 'r') as fileData:
Traverse in each line of the text file using the for loop.
Use the split() function(splits a string into a list. We can define the separator; the default separator is any whitespace) to split each line of a text file into a list of words and store it in a variable.
Using the if conditional statement and “in” keyword, check whether the given word is present in the above words list.
The in keyword works in two ways −
The in keyword is used to determine whether a value exists in a sequence (list, range, string etc).
It is also used to iterate through a sequence in a for loop
Print the line number, if the given word is found in that corresponding line.
Increase the value of the line number by 1.
Close the input file with the close() function(used to close an opened file).
ExampleThe following program to delete a given line from a text file and print the result file content after deleting that line −
# input text file inputFile = "ExampleTextFile.txt" # storing the current line number lineNumber = 1 # Enter the word givenWord = "TutorialsPoint" print('The word {', givenWord, '} is present in the following lines:') # Opening the given file in read-only mode. with open(inputFile, 'r') as fileData: # Traverse in each line of the file for textline in fileData: # Splitting the line into list of words wordsList = textline.split() # Checking if the given word is present in the above words list if givenWord in wordsList: # Print the line number, if the given word is found print(lineNumber) # Increase the value of linenumber by 1 lineNumber += 1 # Closing the input file fileData.close()
OutputOn executing, the above program will generate the following output −
The word { TutorialsPoint } is present in the following lines: 1 2 6We read a text file containing some random text in this program. We created a variable to store the current line number and initialized it to 1, the starting line number. We proceeded through the text file line by line, breaking each line down into a list of words and checking to see if the given word was in the list. If it is present, it prints the current line Number. For every line, the value of the line number is increased by one.
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