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“Documents and Data” — what is it? Why does it take up so much storage space on your iPhone and iPad? How do you get rid of it?
We’ll cover everything you need to know on how to delete Documents and Data on your iPhone and iPad.
What is Documents and Data on iPhone and iPad?
Simply put, it’s your browser history, cookies, logs, caches of photos and videos, database files, and other data piled up by your apps.
Neglect to clear it regularly, and it’ll run rampant in your device’s storage. The total file size of Documents & Data can even supersede the actual size of the associated apps!
Why do apps need to cache data?
They store caches to enhance your user experience. For instance, when you search anything in Safari, the web browser keeps a record of it to allow you to access it instantly next time. Likewise, YouTube keeps a record of your watch history to recommend the type of videos that you like watching.
Now that you know what Documents and Data is, you may like to know about “Other” which takes up quite a lot of storage.
According to Apple, “Other” data is non-removable mobile assets. It includes Siri voices, fonts, dictionaries, Keychain and CloudKit Databases, Spotlight index, system data, and other non-removable logs and caches.
We’ve already covered an excellent post that shows you how to remove Other data from the iPhone. Make sure to check it out!
How to check iPhone or iPad Documents and Data storage
You can see your iPhone’s storage by opening Settings → General → iPhone Storage.
However, to see Documents and Data, you need to connect your iPhone to a Mac or PC.
Launch Finder (on macOS Catalina and later) or iTunes (other Macs and Windows PC). Trust the computer if prompted. At the bottom, you’ll see a bar that shows the iPhone’s storage space. Hover your mouse pointer over different colors to reveal the name and space occupied by that category.
Here you can see how much space Documents and Data occupies on your iPhone.
How to delete Documents and Data on iPhone and iPad
Delete Documents and Data of individual apps
The easiest and most-effective way to clear Documents and Data for an app is to uninstall it. Later, restart your iPhone and reinstall the app.
However, this means data that isn’t backed up to iCloud or other cloud storage will be deleted. For example, if you uninstall WhatsApp without backing up your data, all messages and media will be deleted.
Note: When you uninstall and reinstall an app, you automatically get the latest version.
To uninstall an app: Open Settings → General → iPhone Storage → tap on an app → tap Delete App and confirm.
If you don’t wish to remove the data from an app, but still want to free some space, check out how to offload it.
Delete Documents and Data from Files
Open Files and tap Browse.
Tap Recently Deleted and tap More (three dots.)
Now, tap Select then choose Delete All. Tap done. This will empty Files’ “Trash” Documents and Data.
Next, tap On My iPhone under Locations. Select the files you don’t need and choose Delete. After you clear a few unnecessary files, make sure to remove them from Recently Deleted again.
Clear the Documents and Data of specific apps from iCloud
How about removing saved data from specific apps from iCloud? You can prevent your precious iCloud storage from becoming cluttered for space by getting rid of redundant files. Keep in mind; it will wipe out all the data from the cloud and connected devices. And it can’t be undone.
Open Settings and tap on your Apple ID banner at the top of the screen.
Tap iCloud → Tap Manage Storage.
Tap on an app and then tap Delete Data. Confirm your action. You can repeat the process with other apps
That’s how you can delete the data of individual apps from all of your devices synced with the same iCloud account.
Tip: Only allow selected apps to store their data in iCloud. This will help you manage your storage in a better way.
Delete Safari Documents and Data on iPhone
Safari consumes significant space, and thus clearing the website data, history, reading lists, etc. will free up significant space. Let me show you how to:
Clear History, Website Data, and Cookies Data: Open Settings and tap Safari. Scroll down and tap Clear History and Website Data. Finally, tap Clear History and Data.
Reading List: If you tend to save several webpages offline to the Reading List, it might be consuming substantial space. To delete your Safari Reading List, open the app and tap the open book icon. Next, tap the glasses icon. Finally, tap Edit, choose the items and tap Delete.
In most cases, it’ll be iCloud Drive or On My iPhone.Clear Documents and Data from Messages
If you use iMessage a lot, chances are the app is consuming plenty of storage space. You’ll be glad to know that iOS makes it incredibly simple to view how much storage photos, videos, and GIFs are taking up.
Therefore, you can choose to keep and delete data based on your need. To do so:
Open Settings → Tap General.
Tap iPhone/iPad Storage → Tap Messages.
Under Documents & Data, head to the respective section and then tap Edit.
Select the data you want to delete and then tap on the trash icon to remove it.
Get rid of unused Documents and Data from Mail
Open Settings → Tap Passwords & Accounts.
Tap on an email account.
Tap Delete Account and confirm.
Once you’re done, restart your device. After that, follow the steps above and tap Add Account to re-add it.Clear Voicemail data
It turns out that all of your voicemails contribute to the “Documents and Data” part of the Phone app. Make sure to delete unwanted voicemails regularly to ensure they don’t clutter your device’s storage.
Phone app → Voicemail → Select the voicemail → Now, tap on it or swipe right to left to reveal the Delete button → tap on the Delete button.
To delete multiple voicemails, open the Phone app → Voicemails → tap Edit → select the voicemails → tap Delete.
Remove played and downloaded podcasts
Even if you haven’t used Podcasts recently, but you’ve subscribed to shows and enabled automatic download of new episodes, it may be occupying a lot of space without your knowledge. Make sure you delete them.
Clear more data and follow Apple recommendations
Open Settings and tap General. Next, tap iPhone Storage. If you see anything under RECOMMENDATIONS, make sure you read it properly. If the recommendations apply to your situation, tap Enable.
Next, scroll down and tap On My iPhone. If it’s occupying substantial space, tap On My iPhone. Next tap Edit and then the red minus icons. Finally, tap Delete.
This is how you can clear Documents and Data on iPhone and iPad.
Additionally, restarting your device and force restarting (they’re not the same thing) may also clear the iPhone cache, and even reduce the size of Documents and Data. Make a habit of restarting your iPhone at least once a week
At last, you may also like to look at these excellent helpful related posts to make the most of your iPhone storage.
Extra Info: You may also wonder what “System” under iPhone Storage is. Well, it’s the space occupied by the actual operating system (iOS.) It varies according to the device and iOS version. You can’t modify it in any way.
Marcus is a freelance tech writer/editor with a focus on succinctly explaining consumer devices and their software. His previous work has been published on MakeUseOf where he covered everything from iOS to Git and UI design.
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End users have the option of sharing this information automatically with Apple, but it can also be turned off. You’ve probably all seen the option during the initial setup of your iOS device to automatically send diagnostic and usage data to Apple.
Inside, we’ll show you where you can go to view your device’s logged diagnostic data and manage how it is used. We’ll also show you how to completely remove the diagnostic logs from your device.What the Diagnostics & Usage Data logs contain
Generally speaking, the logs don’t contain any specific app usage data. They may contain information on how the app was used, i.e., why it crashed, but they don’t generally contain specific information about the data used within the app — such as what websites you visited or what you typed in your personal diary app. *sob*
The details contained in these logs pertain to hardware and operating system specs, performance stats, and data about how a particular app was used. In other words, the data contained is primarily analytical data that can help Apple research issues and track trends if the need arises.Where to find Diagnostic & Usage Data
Here, you will find all of the logs that have been generated and collected on your device. You’ll find logs regarding crashes, low-memory warnings, etc. It’s pretty interesting stuff. Unfortunately, even on the brand-new iPad, you’ll still find a lot of low-memory errors when using memory-intensive apps.How to delete Diagnostic & Usage Data from your device
Removing the diagnostic data is as easy as syncing your device to iTunes or Finder. When syncing your device, it will copy the diagnostic information to your Mac or PC and delete the information from your iOS device. I’ve yet to figure out just where Apple is copying this data to your computer, but it definitely appears to be removed from the iOS device.
Video How To:
Here’s a quick video that shows exactly how to remove your diagnostic data from your device.
If you rarely sync your device, then the space these logs take up can potentially be significant. Unfortunately, the only way we know how to remove these logs is by performing a sync with iTunes or Finder.How to prevent Apple from receiving your Diagnostic & Usage Data
Apple likes to view the diagnostic logs generated by your device in order to troubleshoot problems, track trends, and provide a better overall user experience. Although none of the data is said to identify you personally, if you don’t feel comfortable letting Apple in on what your device is doing, you can easily disable the automatic send option via the Settings app.
Besides that, you can also choose to disable other analytics data related to iCloud, Siri & Dictation, beta software (if you’re using the beta version of iOS), Handwashing, Health & Activity, Health Records, Wheelchair Mode, etc.How to disable your location in the Diagnostic & Usage Data
Although Apple claims that personal data is not logged or is removed from any reports before they are sent to Cupertino, Apple does use location services to identify the general location of a device. It does so in order to analyze wireless or cellular performance issues when looking at the diagnostic data.
If you don’t mind Apple receiving the crash and error logs from your device, but would rather your location not be included in the logs, you can turn off the Location Services for Diagnostics independently of the data.
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Did you ever hand over your iPhone to your kid only to deeply regret the action after the kid deleted some of your most important apps? That’s indeed rather annoying! But the good thing is you are not alone to have experienced this situation and wish for a way to block the deletion of apps on your iOS device. Guess what? Apple has offered a well-thought-out feature for this exact purpose. On this very note, let me show you how to stop apps from deleting on iPhone and iPad.
Restrict Apps Deleting on iPhone and iPad (Handy Guide)
As always, we are going to first delve a bit into how blocking the app deletion works on iPhone. Having derived a clear understanding, we will get started with steps.
So, How Does iOS Let You Restrict Apps Deleting on iPhone and iPad?
Thanks to the introduction of a parental control feature called “Screen Time”, it has become incredibly straightforward to implement desired restrictions over several necessary things on iOS. For instance, you can use the built-in parental control feature to not only disallow anyone from deleting apps on your device but also limit multiplayer games and hide apps. And if the need demands, you can even activate an even stricter restriction and force your child to ask for your permission to buy items from App Store.
Wondering whether or not your iPhone is compatible with this feature? Well, Apple launched Screen Time in iOS 12. That means even if you have an older device like iPhone 5s or first-generation iPad Air, you will be able to get this feature.
Disallow Deleting Apps on iPhone and iPad
1. First off, launch the Settings app on your iPhone or iPad.
2. In the Settings menu, choose Screen Time.
3. Now, scroll down to the bottom and choose Content & Privacy Restrictions.
4. Make sure that the toggle next to Content & Privacy Restrictions is set to the “ON” position.
5. Next, tap on iTunes & App Store Purchases.
And that’s about it! The change will be implemented with immediate effect. From now onwards, whenever you long-press on an app icon on your iPhone, the “Delete app” option will no longer be present in the popup menu. So, you can rest assured that your little champ won’t be able to eliminate apps while playing with the device.
Do note that on this very screen, you will get a couple of equally pivotal parental control features such as installing apps and in-app purchases. If you no longer want your kid to install apps or make any in-app purchases without your affirmation, you can restrict them as well.
Stay Tuned In With Us For More Such Handy Tips…
There you have it! So, that’s how you can prevent your kid or for that matter anyone else from deleting apps on your iPadOS or iOS device. If you often hand over your device to your child for playing games or watching educational videos, I would recommend you keep this feature enabled. Just to have an extra layer of safeguard against accidental deletion.
Read more: How to Install Windows on Mac Using Parallels
It’s true that Apple took some time to implement Dark Mode into iOS and iPadOS. However, now that we finally get to use it, we have to say it looks amazing. No matter whether you’re looking for a way to use your devices more comfortably at night or simply want a fresh coat of paint, we’re sure you’ll want to learn how to activate Dark Mode on your iPhone and iPad.
At the moment, there are three ways to turn on Dark Mode, giving you plenty of flexibility in how to enable and use Dark Mode.1. Enable Dark Mode via the Settings App
It doesn’t come as a surprise to know that you can activate Dark Mode through the Settings app on your iPhone or iPad. Here’s what you need to do.
1. Using your iPhone or iPad, navigate to the Settings app. Scroll down a bit and tap on “Display & Brightness.”
2. At the very top of that screen, you can see two configurations for “Light” and “Dark.” As you can already guess, this is how you can enable Dark Mode on demand. However, this option doesn’t instruct your iPhone or iPad to switch to Dark Mode automatically.
3. Take a look just below the two available configurations, and you’ll see a toggle for “Automatic.” Tap on that toggle, and an additional option will appear below. By default, your iOS or iPadOS device will switch to Dark Mode at 10:00 PM (and then revert to Light Mode at 7:00 AM). However, you can tap on “Custom Schedule” and configure when these two configurations should activate.2. Turn on Dark Mode via Control Center
We’ll show you another method to activate Dark Mode, which takes only a second of your time. This method relies on your iPhone’s or iPad’s Control Center.
1. Swipe from the top-right corner of your iPhone’s or iPad’s screen. As you swipe your finger down, you will see a grid of differently-sized icons. This is what’s called “Control Center.” If you have an older device with a Home button, swipe up from the bottom to reach the Control Center.
2. You should see a slider that controls the brightness of your device’s screen. Instead of dragging it up or down, hold your finder on this slider. Several new options will appear at the bottom of the screen.3. Activate Dark Mode via Siri
And finally, we’d like to share another way to activate Dark Mode on demand. Using Siri is perhaps the fastest way to change the appearance of your iPhone’s or iPad’s software.
All you have to do is say “Hey Siri, turn on Dark Mode,” or “Hey Siri, turn on Dark Appearance.” In some cases, even saying “Hey Siri, Dark Mode” gets the job done. And once you’re ready to get rid of the dark colors on your screen, say “Hey Siri, turn on Light Mode” or “Hey Siri, turn off Dark Mode.”Wrapping Up
Without any doubt, you’re going to love using Dark Mode on your iPhone or iPad. Once you adjust to the new appearance, we’re sure you’ll want to explore this user interface style even further. With that said, here’s how to enable Dark Mode on YouTube, Facebook, and on your Mac as well.
Isaac is a freelance writer with over a decade of experience covering the latest technological innovations. Mainly focused on Apple-related software and hardware systems, his aspiration is to explore all the ways today’s digital world intertwines with our everyday life.
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Quickly Copy and Delete Screenshots on iPhone in iOS 16/iPadOS 16
With the arrival of this new feature, you do not need to save a screenshot in the Photos app for copying it later. That means, right after capturing a screenshot, you can customize it using all the familiar markup tools and then copy & delete it. It will let you prevent the screenshot from being saved in the Photos app and allow you to paste it anywhere you want. From what I can tell, this is a pretty neat productivity-defining feature; especially if you have to deal with a ton of screenshots every day (like me).
1. To get started, head over to the screen that you want to capture.
2. Now, take the screenshot as usual.
On iPhone with Face ID: Press the volume up button and the power button at once.
On iPhone with Touch ID: Press the Home button and the power button at once to take a screenshot.
3. Next, tap on the screenshot thumbnail at the bottom left corner of the screenshot.
4. Next up, tap on the Done button at the upper left corner of the screen.
As always, you can use handy markup tools like a signature, magnifier, opacity, and a variety of pencils to design the screenshots to your liking.
5. Up next, tap on Copy and Delete in the menu that appears from the bottom of the screen and you are good to go!
Now, you can head over to a desired location where you want to use/save the screenshot and paste it. That’s done!
Smartly Manage Screenshots on iPhone and iPad
It’s worth pointing out that modern versions of iOS provide better to manage screenshots on iPhone. Notably, it automatically puts all of your screenshots in a separate folder so that you can keep track of them and delete the redundant ones with ease.
1. Open the Photos app on your iPhone or iPad.
2. Now, tap on the Albums tab at the bottom of the screen.
3. Next, scroll down to the Media Types section and tap on the Screenshots folder.
4. Next up, tap on Select at the upper-right corner of the screen.
5. If you want to delete specific screenshots, select each one of them and then hit the trash button at the bottom right corner of the screen.
And if you wish to get rid of all the screenshots at once, tap on Select All at the upper left corner of the screen and then tap on the trash button at the bottom to finish.
And that’s about it!
So, that’s how you can manage screenshots neatly on your iOS device. iOS 16 has come up with two notable features related to the Photos app. While one allows you to lock photos with Face ID and Touch ID, the other lets you copy and paste edits to enhance the batch photo editing experience. Enough talk, make sure to let us know your thoughts about these new additions and whether or not you find them worthy.
Well, Facebook lets you memorialize a person’s account. Wondering what’s that? Well, it lets you keep the account active after you have passed away by passing the reins of your account to your friends or family.
Why should I memorialize my Facebook account?
The objective of the process is similar to that of Apple’s Digital Legacy – to take care of all your affairs after you’re gone. Memorializing Facebook is the best way to keep your memories alive. It is almost like a Digital Tribute to the departed. Once memorialized, friends and family will be able to share memories and stories.
The person will not appear in birthday reminders and people you may know.
After memorialization, Facebook will add a Remembering tag to the profile.
Only Legacy Contacts can make changes to the account.
It will serve as a remembrance long after a person is gone.
Now, if you’re ready, move on to the next section to understand how it works.
How to memorialize your Facebook account
In the previous section, we talked about Legacy Contact. Simply put, legacy contact is the digital equivalent of a will executor. He or she can control Facebook memorialized page and decide what to share.
Facebook Legacy contact will be able to:
You may have figured out the importance of Legacy Contact by now. I suggest you talk with your friend or family before appointing them as Legacy Contact. The person will have access to the entire Facebook profile.
How to assign a legacy contact for your Facebook on iPhone, Android, and iPad:
How to assign a legacy contact for your Facebook on Mac or desktop:
Note: Facebook will only notify the contact after your account is memorialized and not when you appoint them as one. Hence, you must inform them beforehand.
Request your account to be deleted after death
Some of us might not be comfortable handing over our stuff to others. In such a case, you can set up your account in a way that Facebook deletes it after you pass away. Here’s how:
Request your Facebook account to be deleted on iPhone, Android, and iPad:
Request your account to be deleted on Mac and Desktop:
How to memorialize your friend’s or relatives’ Facebook account
Facebook lets anyone memorialize friends or family accounts. This option is helpful if the person has not been assigned a legacy contact. Upon producing proof, Facebook can add you as a legacy contact.
1. Reach out to next of kin
Reach out to the person’s next of kin. Inform them of your decision and take their approval. Ask family members whether they are alright if the account is memorialized. Finally, visit submit a memorialization request.
2. Submit the proof of death
Facebook asks for Documentation of death. It can be a photo of an obituary, death certificate, memorial card, or other document related to their death.
Note: Once you memorialize a Facebook account, it isn’t typical of Facebook to reverse it. Hence, be careful.
How to create a Facebook memorial group
What if your loved ones decided to delete their account? Well, you can still create a Facebook memorial group in their memory. Here’s how:The digital afterlife
The trend of leaving a digital legacy is catching up. We want to be remembered even beyond the grave. Futurists have begun talking about how one could live a duplicate life digitally. In other words, the human brain can be scanned and uploaded to a server. Once they pass away, the copy lives in a simulated environment.
Netflix’s Black Mirror episode San Junipero has beautifully explored the concept of the digital afterlife. Soon humans will be able to upload their consciousness. Features like Facebook memorialization and Apple Legacy Contact are small steps towards establishing a digital legacy.
Mahit is an engineer by Education with a corporate stint to his name. He ditched the corporate boardroom wars in favor of the technology battleground. For the better part of a decade, he has worked for popular publishing outlets, including Dennis Publishing, BGR India, AppStorm, MakeUseOf, and iPhonehacks.
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