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When using Microsoft Word, you may feel the need to repeat a specific action multiple times. This may involve reusing preset text or inserting specific text with intricate formatting. It can be a chore, and you may be wishing for an easier way to do it. Thankfully, there is one! By making use of Word’s macros, you can automate repetitive actions and make your life simpler.
What Are Macros?So, what are macros? The best way to think of macros is as a series of instructions. You set out a series of steps that you want Word to automate, then tell Word to perform those steps whenever you like. This makes automation very easy, and can save a lot of time and effort. The easiest way to create a macro is to allow Word to record your actions, then physically perform your desired actions within the document. Once recorded, you can tell Word to repeat what you did at any time.
Making a MacroSo now that we know what they do, let’s learn to make a macro in Microsoft Word! In this example we’ll be creating a macro that automatically creates a table. This might be a useful feature if you occasionally see yourself needing to create a new table without manually making a new one or copy-pasting an existing table.
We name our macro here. For this example we’ll call it “CreateTable.”
Underneath the naming box are two buttons, “Button” and “Keyboard.” This is where you pick if you want to activate your macro via a button within Word or by pressing a hotkey on your keyboard.
Selecting the Button OptionHere you can choose what icon your button uses. Pick something that suits your macro, then OK out of all windows.
Selecting the Keyboard Option Recording the MacroNow that you have set up the method of activation, Microsoft Word will begin recording your actions. While it’s recording, any actions you now perform in the document will be remembered in the macro. In this example, we create our table and fill it out with the essential fields. Because our actions are being recorded, we should be careful and not make any mistakes!
Now that our macro is recorded, we can make this table at any time we like. If we assigned it to a hotkey on the keyboard, we can press those keys to insert a table. Likewise, if we made a button for it, we can find that button in the Quick Access bar.
Regardless of which method we selected for the macro, our table is replicated when we activate it. Now we can recreate our base table with little hassle!
Deleting a Macro Macro SafetyWhile macros can be used to make life easier, they can also have nefarious intents! Never run macros that have come from an untrusted source or download a Word document attached to a suspicious email. “Macro viruses” can be a real problem, so make sure you stay safe when using them.
Macros Made EasyWhen you need to perform repetitive actions in Word, a macro can come in great use. Now you know how to make a keyboard or button macro, how to record it, and how to use it once it’s made.
Do you see yourself using macros a lot? Do you already? Let us know below.
Simon Batt
Simon Batt is a Computer Science graduate with a passion for cybersecurity.
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How To Use Microsoft Editor In Word To Create Best Content? – Webnots
Note: You can download Microsoft Editor for free with limited options for spelling and grammar check. In this article, we will focus on Editor interface that comes free with the premium Word app in Microsoft Office 365 subscription.
Microsoft Editor InterfaceOld Word versions had a simple tool for checking spelling and grammar mistakes in your document. This happens while you type and you can visually see the red and blue underlines whenever there are mistakes. However, the latest version of Microsoft Office 365 has a beautiful Editor interface which is completely different than previous spell checker used only for spelling and grammar. The new Editor interface offers comprehensive tools to check errors and fix them to produce professional copy. With the Editor interface, you no more need to be a content writing expert or need to hire writers for proofreading your articles.
There are many ways to access the Editor in Microsoft Word.
Microsoft Word Editor OptionsWord Editor has the following sections to check errors and suggestions in your document:
Editor Score
Writing Style
Corrections
Refinements
Similarity
Readability Statistics
Note that some options in this Editor panel is only available in Windows version, we will explain the Windows Word version as a base for further explanation in this article.
1. Editor Score and Writing StyleBased on the quality of your document, Word will automatically calculate the score and show in the Editor. You need to have at least 100 words for Word to do this for you. The target score should be 100 which should be easier by fixing your mistakes in the document. Under the score, you will see the options to change your writing style. You can change the style to formal, professional, or casual and the Editor will recalculate the score accordingly.
Editor Score and Writing Style
The formal version will consider every aspect of the writing while other two options will ignore certain errors. For example, you will see a dotted blue line when you write “somewhat different” in formal writing while professional and casual styles will ignore this error. Make sure to select the correct style so that you will get appropriate suggestions.
2. CorrectionsSpelling Check in Word Editor
2. RefinementsHere, you can find suggestions related to clarity, conciseness, formality, inclusiveness, punctuation conventions, resume, sensitive geopolitical references, and vocabulary. As you can see, these suggestions will help you to make a clean and better copy which is not available with many popular writing tools.
Clarity Suggestion for Passive Voice
3. Similarity CheckerCheck Similarity in Document with Word Editor
You have the options to insert citation or correct the similarity to have plagiarism free content.
Add Citation in Word
4. Readability StatisticsAfter finishing the checks with Editor, it will show the readability statistics along with different scores for your document. You can check the Flesch Reading Ease score and improve the readability for addressing specific audience group. However, you should first fix all the suggestions to get the readability statistics details.
Fixing Document Errors
Ignore All Options
For example, the context will show the full sentence and the synonyms will show the meaning of each suggested word as you can see in the below image.
Context and Synonyms
Fixing Errors from Editor InterfaceIf you do not have time to manually go through each item in your document, the best option is to quickly go through the Editor interface. It will show the consolidated errors with limited information, and you can replace the words with suggestion or ignore the check. However, we recommend you going through as explained above to learn proper writing style and improve your copy writing skills.
Note: sometime, you might have wrongly ignored a word from the Editor check. If you want to include the ignored words again, simply close and reopen the document and check the Editor again. The ignored words will appear again with suggestions in the Editor.
Final WordsMicrosoft Word Editor is a super useful tool powered by AI and anyone can write a professional copy with the help of this. Best part is that you can check the plagiarism within Word document and insert the references if required. If you really like Word Editor, it is also available as Chrome and Edge extensions. You can install these extensions and do free spelling and grammar checks in any content you write in the browser like emails, messages, etc.
How To Use Microsoft Designer To Create Graphics
Microsoft Designer is a tool that allows you to create professional designs for various purposes, but it has been designed primarily to share graphics on social media and other channels.
It is a web-based application that you can access through a browser (but you can also install it as an app on Windows 11), and it offers a wide range of design templates and tools. However, Microsoft Designer integrates with DALL-E 2.5 from OpenAI, which can translate text into images, but in this case, into graphics, posters, and presentations.
Furthermore, the Designer app can offer suggestions, generate captions and hashtags, create animated visuals, backgrounds, text transitions, and more.
In this guide, you will learn the basic steps to get started with Microsoft Designer on Windows 11, 10, macOS, or Linux.
Get started using Microsoft DesignerTo use Microsoft Designer to create graphics, use these steps:
Quick note: During the preview trial, the app is free for anyone, but eventually, it’ll become available as a free addition for Microsoft 365 subscribers.
In the web app, you will find a chatbot prompt box where you can use AI to generate templates based on your description. On the right side, you will a list of templates you can select to get started understanding how to request the app to generate an image. For example, selecting one of the templates inserted the “a thumbnail for my YouTube video offering tips on sustainable living” prompt.
You can also use the “Add image” option to upload images that the tool can use to generate a new design.
The “Generate image” option is a separate feature that uses the DALL-E 2.5 model from OpenAI to generate images from a text description. You can then select one of the AI-generated images the Designer can use to create graphic suggestions.
If you want to create an image manually from scratch, you will have to use the “blank canvas” option at the bottom of the page.
The Microsoft Designer app is divided into three sections. The toolbar at the top includes some basic options to zoom, undo and redo steps, start a new design or resize the current project, and download the project.
On the left, you will find the tools you will use to edit and create your image. The “Templates” tab includes every design template available with Microsoft Designer.
Quick note: If you are using an AI-generated template, you won’t be using this option.
The “My media” tab allows you to upload images from your computer or other services, such as Dropbox, Google Photos, Google Drive, and OneDrive, and from your phone. You can drag and drop the file directly if you’re uploading an image from your computer.
The “Visuals” tab includes AI-curated images to add to your project. You can also add different types of shapes, videos, and other types of illustrations. You can use the search or tabs at the top to find the visual you want to use in your project. The “Generate” tab allows you to use AI to create images you add to your design.
The “Text” tab includes various styles of text that you can use for heading, subheading, and body text. You can also use the chatbot to generate rich text for a description, catchy title, etc.
On the right side, you have the “Ideas” panel that shows additional templates you can use related to your project. The “New ideas” button brings you back to the start to create a new design.
While editing or creating an image, when selecting an element, a floating toolbar will appear with the different options you can use for that particular element. Some of the options include the ability to change the opacity, change the layer position (front, forward, back, and backward), color, text style, cropping tool, effects, and more.
Although this is an excellent tool for beginners and content creators to create various types of graphics, it’s not meant to be a replacement for Photoshop and many other tools that provide many different functionalities and capabilities.
The idea of the Microsoft Designer app is to use AI tools to automate the creation process as much as possible to stay more productive when you don’t have a graphics designer on speed dial.
How To Make And Customize A Table In Microsoft Word
Making a table in Microsoft Word can be tricky, but with just a few simple steps, creating and customizing one for your needs is easy. In this article, we’ll teach you how to make a table in Microsoft Word and customize it perfectly.
Tables are a handy tool for organizing data, making data calculations using formulas, displaying information in an eye-catching way, or even creating visually appealing charts and diagrams to help break up long paragraphs of content.
Table of Contents
How to Create a TableCreate a Table with Graphic Grid
This is one of the simplest ways of creating a Microsoft Word table. Follow these simple steps:
When the
Insert Table
dialog box opens, it’ll show a basic grid pattern and menu options below it.
With the cursor, select the first grid cell and slide it down to select the number of columns and rows you want. As an example, choose six columns and four rows.
The table will be automatically created in the document.
Once there’s a table in your document, you’ll notice two new tabs on the ribbon: Table Design and Layout. You can use these tabs to modify and stylize your newly created table. More on that later.
Create a Table with the Insert Function
Using the insert function is as easy as selecting your table layout from the grid. Here’s how it works:
Go to
Insert
, then press on
Table
.
Instead of dragging your cursor to select the grid, select
Insert Table
from the menu just below the grid.
A dialog box will appear where you can enter the number of rows and columns you want in your table under the
Table Size
panel. In the
AutoFit Behavio
r panel, select
Auto
. You can also experiment with other options to see how you like them.
AutoFit to Contents
will produce a narrow column that changes in size as you enter data.
AutoFit to Window
will expand your table to fit the size of your document.
Draw a Table
You can manually draw a basic table in Word. Here’s how:
Go to
Insert
, select the
Table
button, and choose
Draw Table
from the menu below the Grid.
Your cursor will turn into a pencil. Drag it down and across the document to draw a box. You don’t have to worry about the dimensions; you can modify them later.
Now you can start drawing cells and columns inside it. Simply drag the cursor to draw them one at a time.
If you need to add or remove columns or rows later, you can go to the
Layout
tab and select the
Draw Table
or
Eraser
button. This’ll allow you to continue drawing lines with a pencil cursor or to erase existing lines with an eraser cursor.
Excel’s menu and commands will also be available to you, and you can use them to edit your table.
Select the
Paste
drop-down menu on the
Home
tab in Word and choose
Keep Source Formatting
.
Quick Tables
If you don’t want to customize your tables, choose one of Word’s templates from the Quick Tables menu. You can also create your own design and save it in the Quick Tables Gallery for later use.
Go to
Insert
, then select
Tables
, and
Quick Tables
.
Select the template from the
Quick Tables
menu that fits your project.
You can continue modifying it if you want to change the details.
Convert Text to Table
Converting text to a table used to be messy in Word. The data in a table would end up misplaced. That’s because previously, we had to use tabs to separate the data in individual cells.
Microsoft improved this feature, and now you can separate the table fields with commas, paragraphs, or any other separation characters. Let’s see how to convert a simple grocery shopping list into a table.
Select the list, go to
Insert
,
Tables
, and choose the
Convert Text to Table
option.
Word will do the conversion for you, and a table will appear. You can then use the
Table Design
and
Layout
tabs to modify it.
How to Customize a TableTable Design and Layout tabs are filled with helpful table tools you can use to format tables. Use Table Design to stylize your table and change its looks. Here you’ll find tools for shading, painting borders, and setting their thickness, style, and color. You can also select one of the many offered table styles.
In the Layout tab, you’ll find tools to add or remove cells, rows, and columns, merge cells, split them, or split the whole table into several ones. You’ll also use this tab to set other table properties, such as the table’s dimensions, or to align the text.
However, there are quicker ways to achieve anything these tools allow you to do. Let’s see how to quickly resize, align, add, or remove columns, rows, cells, and much more in Word tables.
How to Resize a Microsoft Word TableResizing the table manually means you can adjust its size or modify rows and columns individually. It’s as easy as dragging and dropping.
Resize the Whole Table
You’ll have to grab and drag to make the entire table larger or smaller.
Select your table.
Grab the little square that appears at its bottom-right corner.
Drag the table to the size you want.
That’s it.
Resize a Column or a Row
Adjusting only the column or a row is just as easy.
Place your cursor over a column or a row border until you see a double-sided arrow. The arrows will face left and right for columns and up and down for rows.
When you are done, simply release the mouse button.
How to Align the Table in MS WordYou can align your table to the left, center, or right to best fit your Word document. This is especially useful if you resize the table to fit text around it. Here’s how:
Select the table and go to the
Home
tab.
In the
Paragraph section
you’ll find Align Left, Center, and Right buttons. Use them to align your table.
How to Insert or Remove Columns and RowsIf your table has too few or too many rows and columns, you can easily fix it.
Add Columns and Rows
Adding a single column or a row is simple:
Place your cursor on top of the columns or on the left side of the rows until a plus sign appears.
If you want to insert multiple rows and columns:
Select the same number of already existing rows or columns (if you want to add two columns, select two existing ones).
Remove Columns or Rows
How to Add Borders or ShadingTable borders and shading are crucial to making your table look professional. With these simple tools, you can make your table stand out and make it easier to read. You’ll find both tools in the Table Design tab.
Adding Borders
Go to the Table Design tab and:
To place borders around a specific cell, row, or column, first select it and then choose the border style.
Add Shading
Spice things up by adding a background color to your tables. Use the shading drop-down menu to choose a color with which you’ll shade your table. You’ll find it in the Table Design tab.
If you want to shade a specific row, column, or cell, first select it and then choose the color. You can also shade only the selected cells.
How to Apply a StyleMicrosoft Word has many table styles to offer, and you can choose one to make your table look professional. You can also do this to skip adding border style and shading.
Select the table and go to the
Table Design
tab.
Locate the
Table Style
box at the top of the window, and use the up and down arrows, or the “More” arrow, to browse the gallery.
If you place your cursor over a specific style, you’ll see its preview on your table.
To adjust the premade table style, go back to the Table Design tab and check or uncheck the boxes in the Table Style Options section. By doing this you can add or remove the Header Row, First Column, or Banded rows. There are more options so you can experiment with them and see how they influence your table design.
Use Table PropertiesIf you need to set a specific row height and a column width, you should use Table Properties. Here’s how:
When a dialog box opens, use the
Table
,
Row
,
Column
,
Cell
, and
Alt Text
to adjust their size, text wrapping, alignment, and more.
Various Methods To Use Macros In Excel
Introduction to Excel Macro
There are some tasks in Excel that we do daily. It could be our routine tasks that may include writing specific formulas, copying and pasting data, updating some columns, or writing a text several times at different locations in a sheet. To avoid this repetition of tasks and save time, we can use Macros in Excel. Macros are the tool that automates tasks, saves time, and reduces errors. A Macro program copies keystrokes or mouse actions repeated and common in the sheet. In this article, we will learn about Examples of Excel Macro.
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Methods to Use Macros in ExcelBelow we will discuss the different methods of using Macros in Excel.
You can download this Examples of Excel Macros Template here – Examples of Excel Macros Template
Method 1 – Enabling Macros in ExcelTo add the Developer tab in the ribbon, open an Excel workbook from the File menu.
Select the Developer (Custom) option and then press OK.
You will see the Developer tab on the ribbon.
Method 2 – Creating Macros using Record ButtonWe can record a macro and use it any number of times. We can record a task that we use daily or which is repetitive. Once the Macro is recorded, we can run it, and our work will be done.
Let’s take the example of recording a Macro.
Example:
I have recorded this table.
If you want to paste the data in sheet 2, just go to sheet 2 and press Ctrl+V or view macros.
Method 3 – How to Save a File with Macro?We can only save the files with macros as Excel Macro-Enabled Template (file type).
It can’t be saved as a normal Excel file.
Method 4 – Writing Macros in VBA Examples of Excel MacroBelow we will discuss the examples of Excel Macro
Example #1 – Write a Program to get Text Hello
Now write a short program in VBA. We will write a program to get the “Hello “your name” text in the message box every time we enter a name in an input box.
We will write our first program in Module 1. We always start our program with “Sub” and end with End Sub in VBA.
Sub hello_word () Dim name As String name= InputBox ("Input your name") MsgBox "Hello" + name End SubSo now we write the program as below:
Explanation:
“Dim name as a string” defines the name as a string.
Then an inbuilt Inputbox function will ask for a name to be filled in, which will be stored in a variable name.
Msgbox+name will display the name in the msg box. We will then create a command button by going to the Developer tab, then the Inset tab. Then form control, command button.
I entered my name, and it displayed.
Every time you press button 1, you will see the input box, just enter the name and see the “hello+name.”
Example #2 – Writing a Shortcode using For Inside a LoopIn this example, we will work with For. Suppose we want to fill cells A1 to A10 with 1,2,3…. to 10. We can do this by writing a shortcode using For Inside a Loop.
Example #3 – Display Total chúng tôi Odd and Even NumbersUsing If, we can write a logical macro. We will write a code to create a table, and at last, there will be msg box displaying the total no. of odd and the total no. of even numbers. So we will write a code:
We will start the program with Sub odd even (name).
We will then take x as an input box to input a number. Then in variable a, we will store a loop from 1 to 10.
In cell A1 of sheet 3, we will make a table by multiplying it with x in a loop until A10.
We will then condition that if cell A1 is even, it will be added to a variable y that is currently 0, and odd will be added to a variable z, which is also 0. Then we will end the if statement and write the next A for the loop to work.
In the end, we will add a msgbox to display the sum of odds and its total number and the sum of even and its total number. End the program.
Run the program with F5. I entered 6 in the input box.
Example #4 – Write a Program to Pop as per the Defined AgeIn this example, we will use the sentence case to give results as per some specific conditions. In this example, a message will pop up as per a defined age group of people once you select a cell mentioning age.
We will write the program as below:
The program will start as Sub Agegroup.
Cell value will be defined as an integer, which will be the active cell value, meaning that one is selected.
We will then use a select case in different cases per the age group. The message box will then appear according to age.
If the age selected is not found in the select cases, it will give the message an unknown age.
End Select End programSome numbers are mentioned, and once I select 12 and run the code. It will show the result below:
It will give the age group, as shown below.
These were some examples of VBA macros.
Things to Remember
Always save the Excel file containing macros as an Excel Macro enabled template as the file type. Else the macros will not be saved.
The program name should not contain any spaces.
It is good to write programs in modules as it is not sheet specific.
Be careful while recording macros because if you make a mistake or repeat a step, it records them as the same and does not provide the correct output.
Recommended ArticlesThis is a guide to Examples of Excel Macro. Here we discuss the Introduction to Excel Macro and the various Methods to Use Macros in Excel. You can also go through our other suggested articles –
How To Create And Use Multiple User Profiles For Microsoft Edge
Up until recently, the best browser for using multiple profiles was Google Chrome. They were the first to add the function back in 2023. Other browsers added the feature, but they weren’t as intuitive as Chrome’s profiles feature.
Recently, though, the new Microsoft Edge came on the scene with a multiple profiles feature. Because it’s built on Chromium, the feature works similarly to the Chrome versions. So if you like using various profiles but would rather not use Google, you can use Edge.
How to create a new profileYou can create another profile for a family member or separate user profiles for personal use and work use, among other reasons for creating a new profile.
Here’s how to create a new user profile.
2. Select “Add a profile.”
4. A new Edge browser window will appear. This action will also create a new, blank user profile called “Profile 1” (or Profile 2 if you already have a profile called Profile 1).
5. If you have another Microsoft account, you can log into it on this screen.
9. Select Edit.
10. Change the name of the profile and the icon if you want to personalize it.
If you want to be able to sync the information on this browser to other devices, you will need to create a Microsoft account for it. Otherwise, you can only use it on one computer. Doing this will also let you use other images for your user profile than the pre-made ones you use in a local account.
Switching between profilesSeparate user profiles are a useful feature. In fact, you can use each profile without closing the others, so if you feel like taking a break from your work browser, you can switch to your personal profile and leave the other open in the background. That’s one way to have a little fun when work gets dull.
Related:
Tracey Rosenberger
Tracey Rosenberger spent 26 years teaching elementary students, using technology to enhance learning. Now she’s excited to share helpful technology with teachers and everyone else who sees tech as intimidating.
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