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And many times, you will need to copy and paste an entire column (or multiple columns) in Excel. It could be a copy-paste in the same worksheet, or in any other worksheet or workbook.

In this tutorial, I will cover everything that you need to know about copy-pasting columns in Excel.

There there are multiple ways to do it. You can choose to copy and paste an entire column or multiple columns as is, or only copy the values or formatting, or formulas from a column.

Let’s see how to do all this.

Suppose you have a dataset as shown below and you want to copy column A and paste it as Column D.

For the purpose of illustration, I have also highlighted Column A in yellow color.

If all you want is to copy a column and paste it, below are the steps to get this done:

    With the entire column selected, use the keyboard shortcut – Control + C (or Command + C if using Mac). This will copy the entire selected column (you will see dancing ants at the borders)

    Select the destination column where you want to paste the copied column

    Paste it using the keyboard shortcut – Control + V (or Command + V if using a Mac)

    The above steps would copy the selected column and paste it into the destination.

    Note that this would copy everything from the source column to the destination column (including values, formatting, and formulas).

    In case there is conditional formatting applied in the column, it would also be copied.

    For this to work, you will have to select an entire destination column. If you only select a cell or a range in the destination column (as not the whole column), you will get an error.

    Another really quick way to copy a column and paste it into the destination is by using a simple keyboard and mouse combo.

    Suppose you have a dataset as shown below and you want to copy column A and paste it over Column D.

    Below are the steps to do this:

    Select the column that you want to copy

      Hold the Control key (or Command key in Mac)

      Place the mouse cursor at the edge of the selected column. You will notice that it changes to pointed arrow with a plus sign

        With the Control/Command key pressed, press the left mouse key and drag the column to the position where you want it copied

        The above steps would copy and then paste the columns that you dragged to the destination location.

        Note that this technique will also work with multiple contiguous columns, but it won’t work with non-contiguous columns. For example, if you select columns A and D, then you won’t be able to use this, but you can use this if you select columns A and B.

        Many times, you don’t need to copy the entire column with all the data and the formatting and formulas.

        You may only need to copy the formatting or only copy the values without the formatting.

        This can easily be done using the paste special feature in Excel.

        Paste Special allows to copy and then paste specific elements from the copied data (such as values or formulas or formatting)

        Suppose you have a dataset as shown below, and you want to copy and paste only values from column A to column D.

        Below are the steps to do this using Paste Special:

        Select the column that you want to copy (column A in this example)

        Right-clcik on the destination cell (D1 in this example)

          Select Values

            The above steps copy the entire column A, but only paste the values and not the formatting.

            If you only want to paste the formatting, you can select the ‘Formats’ option in the Paste Special dialog box.

            In case you want to copy values as well as formatting (but nothing else such as formulas), you can repeat the process twice. So copy Column A, then first paste values and then paste formatting.

            Shortcut to Open Paste Special dialog box: ALT + E + S

            Some other options that you get when using Paste Special:

            Column width

            Formulas

            Formulas and Number formats

            Values and Number formats

            Everything except the borders

            Comments and Notes

            Data validation (drop down lists)

            So these are some of the ways you can use to copy and paste columns in Excel.

            If you want to copy the entire column, you can use the first two methods, and in case you want to selectively copy something from the column, then you can use the Paste Special technique.

            I hope you found this tutorial useful!

            Other Excel tutorials you may also find useful:

            You're reading How To Copy And Paste Column In Excel? 3 Easy Ways!

            How To Use Paste Special In Excel? (18 Shortcuts & Examples)

            What is Paste Special in Excel?

            Paste Special in Excel is a feature that allows you to decide exactly what detail of a value you want to copy and paste from one cell to another.

            Shortcuts to open the Paste Special dialog box in Excel for Windows are Alt + E + S or Ctrl + Alt + V. The Paste Special shortcut in Excel for Mac is Ctrl + Cmd + V.

            Furthermore, if you want to directly copy-paste values or formats, you can use their respective paste special shortcut in Excel, like Alt + E + S + V for Values and Alt + E + S + T for Formats. We have provided a detailed explanation of these shortcuts in the example section.

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            Table of Contents

            Before we tell you about the handy shortcuts for Paste Special operations, let us first see how to use Paste Special in Excel.

            How to Access Paste Special in Excel?

            There are various ways to access and open Paste Special in Excel. Here are some common methods:

            You can download this Paste Special in Excel Template here – Paste Special in Excel Template

            Method 1: Keyboard Shortcut (Alt + E + S)

            Select the cells you want to copy.

            Press Ctrl + C to copy the cells.

            Press Alt + E + S on your keyboard.

            A dialog box will open with various paste options. Choose the desired option by pressing the corresponding letter key.

            Method 2: Ribbon Menu

            Select the cells you want to copy.

            Go to the “Home” tab in the Excel ribbon.

            Look for the “Clipboard” group.

            A menu will appear. Choose “Paste Special“.

            Select the cells you want to copy.

            A context menu will appear. Choose “Paste Special” from the menu.

            10 Paste Special Shortcut in Excel (With Examples) Shortcut 1: Paste Values

            Purpose: This shortcut allows you to paste only the values from the copied cells without any formatting or formulas.                  

            Example: Let us see how to paste special values in Excel.

            Now, select the destination where you want to paste the values.

            Now, Excel will paste only the calculated values from the original range to the destination cells without including the underlying formulas.

            Shortcut 2: Paste Formulas

            Purpose: This shortcut allows you to paste only the formulas from the copied cells, keeping the cell’s original formatting as it is.     

            Example:

            Let’s say there are two Stationery shops: Shop A and Shop B. We have information about the products, quantities, and prices for both shops. We have already calculated the total price for each product in Shop A. Now, we want to find the total price for Shop B using the “Paste Special” feature as a formula.

            Let’s see how to do it:

            Copy the cell or range of cells containing the formulas

            Select the corresponding column or cell in shop B where you want to apply the formula.

            Press Alt + E + S + F. It will directly select “Formulas” in the Paste Special dialogue box.

            This will copy the formulas used in the Shop A table and paste them into the selected cells in the Shop B table. However, it will not paste the formatting for Shop A, such as color, bold, etc.

            Shortcut 3: Paste Formats

            Purpose: This shortcut copies only the formatting of the selected cells, allowing you to apply it to other cells.                    

            Example:

            Suppose we have temperature records for two cities: New York and Los Angeles. We have applied color formatting to the New York City table to represent different temperature levels. The three categories we have used are: high, medium, and low. We now need to replicate the same formatting for Los Angeles using Paste Special  Shortcut in Excel for pasting format.

            Let’s see how to find it using the Paste Special feature.

            First, copy the table of New York where the color formatting is already applied.

            Then, select the entire table of Los Angeles.

            Press Alt + E + S + T. It will open the Paste Special dialogue box with “Formats” already selected.

            The temperature values for Los Angeles will now have the same color formatting as the corresponding values for New York.

            Shortcut 4: Paste Transpose

            Purpose: This shortcut quickly swaps rows with columns and columns with rows when pasting data.

            Example:

            You have a table with data organized in columns but want it to be organized in rows instead. Instead of copying each cell one by one and manually placing it, we will use the Paste Transpose feature to achieve this transformation in a single step. Let’s see how:

            Select and copy the range of cells that you want to transpose.

            Choose the cell where you want the transposed data.

            Press Alt + E + S + E. It will directly select “Transpose” in the Paste Special dialogue box.

            The data will be pasted in rows instead of columns, with the values switched accordingly.

            Example:

            Let’s see how to do that:

            Press Alt + E + S + C. It will automatically select “Comments” in the Paste Special dialog box.

            Result will appear as follows:

            Shortcut 6: Paste Column Width

            Purpose: This shortcut copies and applies the column widths from one set of cells to another set of cells.

            You have a table with columns for employee name, ID, and location. Each column has specific widths assigned to ensure it looks good and is easy to read. If you copy and paste the table somewhere else, the formatting will stay the same, but it won’t copy the column widths. For that, we will use the “Paste Special” option to copy the column widths.

            Let’s find out how to do it:

            Select and copy the entire table

            Now, select the table where you want to apply the same column structure and widths.

            Press Alt + E + S + W. It will directly select “Column Width” in the Paste Special dialogue box.

            Excel will create the second table with the same column structure and widths as the original table, ensuring consistency in formatting.

            Shortcut 7: Paste Values and Add

            Purpose: This shortcut allows you to add the value of the copied cell with the values at the destination cell and paste the combined value in the destination cell.                                

            Example:

            In Example 1, we learned about using Paste Special to copy values. Now, let’s learn how to paste values after adding a specific amount.

            Suppose we have a list of employees with their respective salaries, and we want to give each employee a $2000 bonus. Instead of manually adding the bonus to each salary, we can use “Paste Special and add” to quickly calculate the total. It allows us to add a single value to a range of cells without using the SUM function for each cell.

            Let us see how we can do this:

            Select the source cells to copy the values you want to add.

            Select the destination cells where you want to paste the added values.

            Press Alt + E + S + V + D. It will directly select both “Values” and “Add” in the Paste Special dialogue box.

            The result will show a $2000 bonus added to each employee’s salary.

            Shortcut 8: Paste Values and Subtract

            Purpose: This shortcut allows you to subtract the value of the copied cell from the value present in the destination cells.                              

            Example:

            In Example 6, we saw how to add a particular value in a cell range directly. Similarly, we can also subtract a value from the existing values. Bryn, a salesperson, aims to set aside $500 from his monthly sales. He wants to determine the remaining amount he will have after deducting the savings. Let’s explore how he can use the “paste values” and “subtract” features to calculate this.

            First, to copy the values you want to subtract, select the cells and press “Ctrl + C”.

            Select the destination cells where you want to paste the subtracted values.

            Press Alt + E + S + V + S. It will directly select “Values” and “Subtract” in the Paste Special dialogue box.

            The result will show $500 subtracted from Bryn’s sale.

            Shortcut 9: Paste Values and Multiply

            Example: 

            Imagine you have a list of fruits along with their respective prices. You intend to purchase each fruit in a quantity of 6. To determine the total cost of each fruit, you need to multiply the price by the quantity. We will use the “Paste Special” feature to accomplish this.

            Let us see how to use paste special multiply in Excel:

            Copy the cells which have the values you want to multiply.

            Select the destination cells where you want to paste the values with multiplication.

            Press Alt + E + S + V + M. It will directly select “Values” and “Multiply” in the Paste Special dialogue box.

            The result will show the total price of each fruit item.

            Shortcut 10: Paste Values and Divide

            Purpose: This shortcut pastes the values from the copied cells and divides them by the existing values in the destination cells.

            Example:

            Imagine you have a list of vegetables and their respective total price. Each vegetable has a quantity of 6. To determine the price per unit for each vegetable, you need to divide the total price by the quantity of 6.

            Let’s see how to use paste special divide in Excel:

            Copy the source cells that contain the values you want to divide.

            Select the destination cells where you want to paste the values with division.

            Press Alt + E + S + V + I. This will directly select “Values” and “Divide” in the Paste Special dialogue box.

            The result will show the price of each vegetable.

            Snapshot: All 18 Paste Special Shortcut in Excel

            Note: If you find it difficult to remember all these shortcuts, don’t worry. Simply check which letter is underlined for that particular option in the dialog box. For example, if you want to check the shortcut key for “Formulas”, you can see that the letter “F” is underlined, meaning it is the shortcut letter.

            Frequently Asked Questions (FAQs)

            Answer: To enable Paste Special in Excel, follow these steps:

            Select the last feature, “Options”.

            Choose the “Advanced” tab from the “Excel Options” dialogue box.

            Scroll down to search “Cut, copy, and paste”.

            Tick the first checkbox for the “Show Paste Options button when content is pasted”.

            Q2. What is the difference between Paste and Paste Special in Excel?

            Answer: 

            Paste in Excel

            Paste Special in Excel

            Inserts copied data as it is. Allows the user to choose how the data should appear.

            Limited customization options. More customization options for various data types.

            Pastes data with formats, formulas, etc. Selectively pastes elements like values, formats, etc.

            Answer: Yes, the “Paste Special” option is available in both Microsoft Word and Powerpoint. The available options are different for both depending on the versions as well.

            Recommended Articles

            This article is a guide on how to use the Paste Special shortcut in Excel. It includes a comprehensive list of shortcuts for each paste special option and practical examples for your better understanding. You can learn more about Excel from the articles below-

            How To Cut Or Copy And Paste Using Keyboard Or Mouse In Windows 11/10

            Cut, Copy, and Paste are the most basic used commands in Windows computers. It is a very simple operation, and a regular PC user might find this post of little use, but there are many new PC users who are searching for how to cut, copy or paste using a mouse or a keyboard. We, therefore, now, will on and off, cover very basic Windows tutorials for beginners too.

            Difference Between Cut and Copy

            First things first, there is a difference between Cutting and Copying something. When you cut and paste an image or text, you are actually removing it from one location and getting it in your clipboard, while copying will create a duplicate image or text. Once copied on your clipboard or temporary memory, you can paste it in any document, file, or folder of your PC. We can copy almost anything from the Internet, but cutting a text or an image from the web is not possible. So basically, we use the ‘CUT’ option when we want to move an image, text, a file, or a folder from one location to another, and we use ‘Copy’ when we want to create a duplicate item.

            What is Clipboard

            Before we proceed, it is important to understand what a Clipboard is. Windows PCs come with a feature called Windows Clipboard, which stores the information temporarily, thereby allowing you to move or paste it in some other location. The data stored in the clipboard gets deleted when you restart or shut down your PC. Simply put, Clipboard is used to store the data you want to paste in some other location of your PC.

            Cut, Copy and Paste using Mouse

            This post will show you how to Cut, Copy, Paste, Rename, Delete, Share Files and Folders in Windows 11.

            Things have changed a bit in the Context Menu.

            Cut, Copy and Paste using Keyboard Shortcut

            While it is easy and direct to cut, copy, and paste using a mouse, using keyboard shortcuts is always easier and faster. Not every PC user may be aware of the keyboard shortcuts – but it is important to know about them so that you can work even when your mouse stops working.

            Keyboard shortcut to Select all- Ctrl+A

            Keyboard shortcut for Cut- Ctrl+X

            Keyboard shortcut for Copy- Ctrl+C

            Keyboard shortcut for Paste- Ctrl+V.

            Select the file, folder or image, use Ctrl+X or Ctrl+C. No open the folder where you want to paste the item and press Ctrl+V. If you want to select all the items in a folder, press Ctrl+A and then use the cut, copy, paste keyboard shortcuts.

            To select a piece of text using the keyboard, you first need to take the cursor to the text, press Ctrl+Shift, and Left or Right arrow keys as desired. Keep pressing the arrow keys to select the words right or left. Use Up and Down arrow keys to select paragraphs. If you want to select a complete line, take the cursor to the end of the line and press Shift+Home on your keyboard.

            Move or Copy using Command Prompt

            For Copy:

            For Move:

            Syntax and other details on this can be had at TechNet here and here.

            Now that you know about these simple tricks to cut, copy, and paste the data from one location to another, it will be easier for you to work on your Windows PC.

            See this post if Copy and Paste is not working.

            How To Copy, Paste Between Your Apple Devices Using Universal Clipboard

            If you have multiple Apple devices (e.g. an iPhone and a Mac), then you can easily cut or copy content (text, images, videos or photos) on one Apple device (e.g. your iPhone) and paste it on another Apple device (e.g., your Mac). For example, you can copy a photo on your Mac and then paste it into an email on your iPhone. This is done via an iOS and macOS feature called Universal Clipboard which is a Continuity feature. You can also transfer content using this method between the same type of devices such as two Macs.

            Copy and paste are among the most commonly used computer activities. This tip will save you a lot of time if you are using two Apple devices at the same time. I use this feature frequently as I often share images between my Apple devices. I used to use AirDrop but I think that AirDrop is not working as smoothly as this.

            See also: How To Transfer Photos & Videos From iPhone & iPad To Computer (Mac or Windows)

            Requirements:

            You can use Universal Clipboard with your Mac (most models introduced in 2012 or later), iPhone (iPhone 5 or later), iPad (4th generation or later), iPad Pro (all models), iPad mini (iPad mini 2 or later) or iPod touch (6th generation or later).

            Each Mac requires macOS High Sierra or later.

            iOS devices require iOS 10 or later.

            Ensure that Bluetooth and Wi-Fi are enabled on all devices.

            On all Apple devices, sign in to iCloud with the same Apple ID.

            Make sure that the devices are near each other.

            Make sure that Handoff is enabled on all devices:

            See also: Mac Bluetooth Not Working?

            How to copy and paste: The basics

            Now you can copy and paste. We included some basic info:

            How to copy and paste on your Mac:

            First, select the text or image:

            Then copy and paste. There are multiple ways:

            You can use the shortcut: On the keyboard, press Command+C to copy, then Command+V to paste.

            Another important point is that you can view the Clipboard history on your Mac. You can find the Clipboard option through the Finder menu. The Finder’s Edit menu also includes a Show Clipboard option which you can see your copy history.

            How to copy and paste on your iPhone, iPad or iPod touch:

            Find the text, image, photo or other objects you want to copy.

            Tap and hold. And select Copy.

            And again tap and hold where you want to paste.

            And select Paste.

            Now, we have covered the basics, let’s copy and paste between your Apple devices.

            Copy and paste with Universal Clipboard

            This will work automatically as long as your devices meet the system requirements described above. You will just need to copy and paste as you regularly would. Here is I will show you how I copy a photo on my iPhone then paste it on my Mac. The steps are pretty much the same for other types of content.

            Open the Photos app.

            Find a photo to transfer. I select a screenshot of macreports.

            Select Copy photo.

            Now, this photo is automatically added to the clipboard of my Mac.

            Let’s assume I want to use this photo as an email attachment.

            Open the Mail app.

            You can copy text, images, videos and other objects using this method. Simply copy on one device and paste in on another. It is that simple.

            Using this method, you can copy and paste entire files between your Macs.

            See also: How To Type Symbols On Your Mac

            3 Easy Ways To Find The Airpods Pro Serial Number

            Nowadays, the serial number of every Apple product is very essential as you require the serial number to check the coverage of Apple products. Similarly, Apple AirPods Pro’s serial number is also very crucial as it is needed whenever you need to replace the broken AirPods.

            Earlier Apple used to print the serial number on the back of the iPhone and Apple Watches, but nowadays you will not find the serial number on the back of the products. However, on Apple AirPods Pro serial numbers are displayed inside the charging cases.

            But it will be a daunting task to read the serial number of Apple AirPods Pro because it may sometimes fade off or even the serial number may be too small to read. Therefore, in this article, we will show you three easy methods to find and check AirPods Pro’s serial number, in case if you find it difficult to retrieve the serial number which is displayed inside the charging case.

            How to Check AirPods Pro Serial Number: Three Method Explained

            If you search on the Internet, you will come across several methods to find the serial number of Apple AirPods Pro, but some of the methods are confusing and don’t work. In this section, we will discuss three easy ways to get the serial number of any AirPods Pro.

            Each and every user who is facing trouble to retrieve the serial number of their AirPods Pro can efficiently execute all the methods which we are going to discuss below and can eventually get the serial number of their AirPods Pro without much fuss.

            Method #1: Retrieve the Serial Number of AirPods Pro with the Help of your iPhone

            Step #1. First and foremost, you need to connect your AirPods Pro with your iPhone.

            Step #2. Once the AirPods Pro is connected with your iPhone, you need to go to the Settings of your iPhone and eventually tap on the “General” option.

            Step #3. Now you need to tap on “About”, and then tap on the “AirPods Pro” option.

            Step #4. Here you will be directed to a new screen where all the information about your AirPods Pro will be displayed including the serial number.

            Note: Apart from the serial number, you will also find information about the manufacturer of your AirPods Pro along with its model number, hardware version, and firmware version.

            If you still cannot find the serial number of your AirPods Pro even after following the first method successfully, you must immediately go for the second method given below.

            Method #2: Check AirPods Pro’s Serial Number from the Packing Box

            In this method, you need to find out the packing box of your AirPods Pro and eventually need to note down the serial number which will be definitely printed on the packing box.

            Generally, users throw away the packing box after using the gadget for a long span of time, but if you can somehow get hold of your packing box, then you can easily find the serial number of your AirPods Pro.

            Method #3: Find AirPods Serial Number from the Original Invoice of the AirPods Pro

            You can also use the original invoice to get the serial number of your AirPods Pro. Moreover, the original bill will also be very beneficial for you in case the AirPods gets broken or damaged.

            So without wasting much time, you need to grab the original bill of your AirPods Pro and write down its serial number in a safe area so that you can get the number whenever you require it in the future.

            Conclusion…

            As promised at the beginning of this article, we have given the three most obvious methods to retrieve the serial number of any AirPods Pro. So, you must go through all the methods which are mentioned above and eventually select the best process as per your preferences.

            You may want to take a peek at:

            Author Profile

            Dhvanesh

            The founder of iGeeksBlog, Dhvanesh, is an Apple aficionado, who cannot stand even a slight innuendo about Apple products. He dons the cap of editor-in-chief to make sure that articles match the quality standard before they are published.

            12 Easy Ways To Encourage Referrals

            Referrals from existing clients are one of the best ways to gain new customers. Because when someone you trust tells you to check out a product, you’re almost certainly going to give it a shot.

            So how can businesses encourage their e-commerce customers to refer friends online? We asked 12 business owners from YEC just that. Their best answers are below.

            Offer Kickbacks

            Offering something as small as $5 off their next order is an almost surefire way to motivate customers to refer friends online. Make the referral process as simple and straightforward as possible and they’ll have no reason not to refer friends.

            – Brooke Bergman, Allied Business Network Inc.

            Use

            a Customer Referral Program

            One way to encourage customers to refer their friends is to use an incentive program such as Referral Candy. Referral Candy is an opt-in program that creates a unique permalink that tracks a referral all way to the point of sale, at which point both the person who made the referral and the new customer get rewarded. All the original customer has to do is share a link with their friends!

            – Nicole Munoz, Start Ranking Now

            Create Great Content

            Share great content with your customers who know and love you, and they’ll share your amazing content with their friends. Think of Dollar Shave Club and their video. Or Bonobos and their open letter to Jim Harbaugh. By creating content just for your customers, they’ll introduce your brand to friends and leave a positive first impression.

            – Brett Farmiloe, Markitors

            Encourage Bragging

            A simple way to encourage referrals is to offer social media sharing options on your order confirmation page. So after a person has placed an order online, they are presented with something along the lines of “Let your friends know you’re the proud owner of a new blue widget,” along with social media buttons that’ll post just that for them. After all, isn’t social media centered around bragging?

            – Nicolas Gremion, Free-eBooks.net

            Create a Contest

            Plain and simple: people want to win something. Whether it’s a free trial, a service, or the lottery, customers will do what it takes to win for themselves. So, how can you encourage e-commerce customer to refer friends online? Offer a contest incentive! Something along the lines of “Refer your friends and have them use your name while ordering in order to win a $100 gift card, a Groupon, etc.”

            Gamify the Process

            Gamification is commonly used in several different environments. Depending on what you’re selling, an incentive for your clients to either earn points which they cash-out for prizes, products, or maybe even just cash itself will be enough to have them refer clients and have fun while doing it. I prefer the point system because a single point can weigh more in your world then a simple dollar.

            – Dalip Jaggi, Devise Interactive

            Sell a Great Product

            Simply sell a great product and you won’t have to ask the customer to share. They should love it so much they want to share anyway.

            – Mark Samuel, Fitmark

            Create Exclusitivity and Hierachy

            – Cody McLain, WireFuseMedia LLC

            Put a Referral Card Inside Their Order

            A method we used that was successful, which we plan to launch again, was a customer referral card inside all orders. This let them give the card to another potential customer with a unique code. If a new customer used that code, we knew who it came from and would monetarily credit the customer who referred back to the card used to place the order.

            Create Share-Worthy Experiences

            People crave experiences, not products. Can you create an experience that someone feels compelled to share? It could be a retailer such as Indochino inviting you and your friend to build custom suits. It could be a company such as Finish Line telling you about a local event such as a Tough Mudder or marathon. The worlds of commerce, content and real-world experiences are colliding.

            – Vivek Sharma, Movable Ink

            Offer an After-Sale Promotion

            It can be very effective to prompt your customers to share upon successfully completing an order. It’s also a good idea to offer them an incentive, redeemable later of course, so you can encourage the customer to shop with you again. It’s a win-win and hopefully the start of a long-term relationship, something every business wants. Try something like Punchtab to automate this process.

            – Andy Karuza, SpotSurvey

            Publicly Thank People Who’ve Referred Customers

            Sometimes your best customers want to feel like they’re part of the company as opposed to just consumers. So publicly thanking the ones who do offer referrals, and reminding the community that their individual success/satisfaction with your company is the ultimate marketing plan, can go a long way.

            – Kofi Kankam, Admit.me

            Featured Image: Bloomua via Shutterstock

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