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Many people who own a Mac also use an iPhone. Generally, people will have their phones with them wherever they go, but not their Macs. While you are away from your computer, you may want to view one of your iCloud Drive files or share that file with someone. The introduction of the Files app with iOS 11 in late 2023 has made this easy. This article will go through the steps needed to access and share your files and folders on your iPhone or iPad.
Access iCloud Drive Files on your iPhone or iPadOn your iPhone or iPad, there is a built-in app that gives your access to your iCloud Drive Files. It is called simply Files.
How to find and use the Files app Find and open the Files app
On your iPhone or iPad, look for an app called Files. The icon looks like a blue file folder. If you are having trouble locating this app:
Go to the App Library. Swipe left through all of your Home screens until you get to the App Library. If you see the icon, tap on it. Otherwise, in the search field, type files, then tap on Files to open it.
Navigating the Files app
At the bottom of the Files app screen, you will see two tabs: Recents and Browse.
If you are looking for a file that you have recently created or opened, you can find it in Recents.
You can tap on Browse to explore your files. This is helpful if you know what folder(s) you want to look in. To move up a level in your file/folder tree, tap on the name of the current folder in the upper-left corner of the screen.
To rearrange the file icons or to change to a list view, tap on the three dots button in the top-right corner of the screen.
Use the search field to find a file by name.
Opening files from the Files appWhen you are in the Files app, many files will open with a Quick Look preview when you tap on them. If you want to open the file in another app:
From the Files app
From the Files app, press and hold on the file you want until a menu appears.
Tap on Share. You will see a row of apps above the Copy option. You can scroll left and right through these, then tap on one to select it. If you don’t see your app in the list, tap on More at the far-right of the apps list.
With the file open in the Quick Look previewIf your file is open in the Quick Look preview in the Files app:
Tap on the Share button in the upper-right or lower-left corner of the screen.
You will see a row of apps above the Copy option. You can scroll left and right through these, then tap on one to select it. If you don’t see your app in the list, tap on More at the far-right of the apps list.
With the file open in another appIf your file opens in an app that you don’t want to use:
You can get back to the Files app by tapping on arrows near the upper-left corner of your screen or by exiting (swipe up from the bottom of the screen and pause in the middle), then tap on the Files app again.
From the Files app, press and hold on the file you want until a menu appears.
Tap on Share. You will see a row of apps above the Copy option. You can scroll left and right through these, then tap on one to select it. If you don’t see your app in the list, tap on More at the far-right of the apps list.
Share files from your iCloud Drive To share a copy of a fileYou can email or use a messaging app to share a file from Files on your iPad or iPhone.
In the Files app, with the file icon visible, press and hold on the file icon until a menu appears.
Tap on Share.
You can choose from one of the options listed in the first row. It includes nearby devices for AirDrop and some of your most frequent contacts. You can also choose an app from the second row. Choose from Messages, Mail and more. If you don’t see the app you would like to use, tap on More, located at the far right of the apps list.
To share files or folders in iCloud DriveYou can also share files and folders with other iCloud users. This is especially useful if you need to collaborate with someone, if the files are particularly large or if you have many files you want to share. To learn more about sharing files and folders, see How to Share Files and Folders in iCloud Drive.
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How To Share Icloud Drive Files
You can share iCloud Drive files with other people to either give them basic access to the document, or to allow them to collaborate and edit the document. This sharing can be initiated via your iPhone, iPad, Mac, or even from chúng tôi using any web browser.
Also worth noting is that the person you share the file with will have to have an Apple ID. If the person is opening the file on iPhone, iPad, or Mac, the file will be downloaded locally in their iCloud Drive. If the person is accessing the file from the web, they will first have to login to chúng tôi to retrieve the file
How to share documents in iCloud Drive on iPhone and iPadThe following screenshots were taken on an iPhone, but the steps are identical on iPad.
1) Look for the document you want to share in the iCloud Drive app on your iPhone or iPad.
2) Tap the Select button, then tap on the document you want to share to select it.
3) Tap on the arrow-up icon, then select Add People from the sharing options.
4) Choose how you want to share this document. For this tutorial, we will share the document by email. You can also adjust the Share Options, aka permissions, during this step, but we will look more into this below.
5) Fill in the email address of the recipient, and tap Send. The person you are sharing this will receive a link from which they can access the document.
6) If you need to share with more people at some point, simply follow steps 1 to 3 above, then select Add People.
How to edit permissions of shared iCloud Drive documents on iPhone and iPadBy default, iCloud Drive documents are set to be accessed by only people you invite, and these people can also make changes to the documents. You can change these permissions.
1) Follow steps 1 to 3 from the section above. You will see people you are sharing the document with. From there you can change permissions for each individual, or for everyone you’re sharing with.
2) To change permissions for one individual, select this person and select either View only or Can make changes.
3) To change general file permissions, tap on Share Options then select from the options available for who can access (only people you invite, or anyone with the link), and file permission (Can make changes, or View only).
How to stop sharing iCloud Drive files on iPhone and iPadYou can choose to stop sharing a file with one specific person or everybody you’re sharing with at once.
1) Follow steps 1 to 3 from the first section of this tutorial titled “How to share document in iCloud Drive on iPhone and iPad.”
2) To stop sharing with one specific person, select this person, then select Remove Access, then confirm you want to cut off access to this document for this person. Repeat this process for as many people as you want to remove access.
3) To stop sharing with everyone you’ve shared the document with, simply select Stop Sharing, and confirm your decision.
How to share documents in iCloud Drive on Mac3) Select how you want to invite people to share this document. We will choose to share via email. At this point, you can also adjust sharing permissions, which we will look at in the section below.
4) Enter the recipient of the document and send the email. The person will receive an email with a link to the document.
How to edit permissions of shared iCloud Drive documents on MacBy default, your Mac will make any document you share via iCloud Drive accessible to only people you invite, and these people can also make changes to the documents. You can edit this either before sharing the document, or after the document has been shared. Assuming you haven’t changed permissions before sharing, here is how you can change them after the file has been shared.
How to stop sharing iCloud Drive files on MacYou can choose to revoke access to one specific person or to everybody you are currently sharing the document with.
1) Follow steps 1 and 2 from above.
1) Log in to chúng tôi using your Apple ID, then go to the iCloud Drive app and select the file you want to share.
4) Type in the name or email address of the recipient, then hit Send. The person will receive the invitation and will then be able to access the document.
File permission can be set before sharing or after sharing a document. If you haven’t selected a file permission before, here is how you can adjust it.
1) Login to chúng tôi using your Apple ID, then go to the iCloud Drive app and select the file you want to share.
4) To adjust sharing options for everybody except you, select Share Options, then choose who can access the document and what kind of editing permission they have.
As the document owner, you have the power to revoke access to one specific person, or to everybody who can currently access the file.
1) Follow steps 1 and 2 from above.
How To Share Icloud Photos
On the iPhone, iPad, and Mac, you can share photos with Apple and Android users through shared iCloud albums. They are quick to set up, easy to access, and fun to use. We will show how to share photos via iCloud.
Thanks to the device’s stellar camera system, you will probably come across lots of share-worthy photos and videos if you use an iPhone. However, sending them out to friends and family doesn’t have to be complicated. Instead of sharing them via instant messaging or email, you can simply use shared albums.
Table of Contents
Read on to learn what you must do to share iCloud Photos on iPhone, iPad, and iPod touch. You will also learn how to use the feature on Mac.
How iCloud Photo Sharing WorksIf you have a bunch of photos and videos on your iPhone, iPad, or Mac you want to share with friends and family, the best way to do that is to use the Photos app’s Shared Albums feature. You can quickly set up a shared iCloud album, add the items you want, and invite the people you want to share them with.
However, before you start, here are a few things to keep in mind:
Shared albums don’t consume your iCloud storage quota.
Shared albums support all popular photo and video file types, including special formats such as Live Photos and slow-mo video clips.
You can delete photos from your library, and they will remain in your shared album.
Subscribers can save photos and videos to their iCloud Photo Library or device.
You can change a shared album’s preferences, remove subscribers, or delete the entire album anytime.
Additionally, shared albums have the following limitations:
A shared album can only have a maximum of 5,000 photos.
A shared album can only have a maximum of 100 subscribers.
Photos are downscaled to a width of 2048 pixels. However, panoramic photos can be 5400 pixels wide.
GIFs must be 100MB or smaller.
Videos are downscaled to 720p and can only be up to fifteen minutes long.
You or your subscribers can’t edit photos in the shared album.
Activate iCloud Photo SharingBefore setting up a shared album, it’s good to check if the feature is active on your iPhone, iPad, or Mac. You can do that via the Photos preferences.
iPhone & iPad1. Open the Settings app on your iOS device.
2. Scroll down and tap Photos.
3. Turn on the switch next to Shared Albums.
Mac2. Switch to the iCloud tab.
3. Check the box next to Shared Albums.
Create New Shared AlbumGo through the following steps to create a shared iCloud album on your iPhone, iPad, or Mac, invite people, and add photos and videos.
Note: If you’re part of an Apple Family, you can use the default Family album to share phones between your family.
iPhone & iPad1. Open the Photos app and switch to the Albums tab.
2. Select the Plus button at the top left of the screen and select New Shared Album.
3. Give the album a name.
4. Add the name of at least one person with whom you want to share the photos. Then, select how you want to share the invite—via text message or email. You can always add more people later.
5. Tap Create.
6. Tap Plus and start adding photos. Then, tap Done. You can add more items later.
7. Add a custom message and tap Post.
Mac1. Open the Photos app on your Mac.
2. Point your cursor at Shared Albums on the sidebar and select the Plus icon.
3. Assign a name.
4. Add the name of at least one person, choose how to want to share the invite, and select Create.
5. Select the Add photos and videos to add items to the shared album.
6. Select Add.
Add New People and Manager Other SettingsAfter creating your shared album, you can add more people and specify your shared album preferences.
iPhone & iPad1. Open the shared album.
2. Tap the People icon at the top right of the screen.
3. Use the following options to manage the shared album:
Tap the
Invite People
and invite people.
Activate the
Public Website
option to let others view the album via chúng tôi You can tap
Share Link
to copy the iCloud link to your clipboard and share the album with anyone. This won’t affect your subscriber limit.
Activate the switch next to
Subscribers Can Post
if you want to provide your subscribers the permission to post their own photos and videos.
Mac1. Open the shared album.
2. Select the People icon at the top right of the Photos window.
3. Invite people, allow subscribers the ability to post, set up the album as a public website, and determine if you want to receive notifications.
View Shared AlbumsWhen you share an album with another person, they can view the shared album immediately by tapping the invitation they receive over text or email. The link on the iPhone, iPad, and Mac will automatically cause the album to open in the Photos app.
If a person does not use an iOS, iPadOS, or macOS device, they can view the album via chúng tôi so long as you set up the album as a Public Website. They do not need to sign in with an Apple ID or iCloud account.
Delete Items From iCloud Shared AlbumsAs the creator of the shared album, you can delete photos and videos whenever you want. You will lose items within the folder, so make sure to save any items to your iPhone or Mac if you don’t have any copies within your photo library.
iPhone & iPadTo delete a photo or video on the iPhone, long-press the item and tap Delete From Shared Album. Or, tap Select to enter selection mode, pick multiple items, and tap the Trash icon.
Mac Remove Subscribers From Shared AlbumsYou can remove people from a shared album whenever you want.
iPhone & iPad1. Tap the People icon at the top right of the screen.
2. Tap the name of the person you want to remove.
3. Tap Remove Subscriber at the bottom of the screen.
Mac1. Select the People icon at the top right of the screen.
3. Select Remove.
Note: If you want to stop people from viewing the album on a web browser, you must disable it as a Public Website.
Delete Shared Photo AlbumsYou can stop sharing an album whenever you want by deleting it. However, you will lose all photos and videos within the album, so save any before proceeding. That will also delete it from the devices of your subscribers.
iPhone & iPad1. Open the shared album.
2. Tap the People icon.
3. Tap Delete Shared Album.
Mac1. Open the shared album and select the People icon.
2. Select Delete Shared Album.
3. Select Delete to confirm.
Photo and Video Sharing Made EasySharing photos with people via shared iCloud albums on the iPhone, iPad, and Mac is not only straightforward but ridiculously convenient from a management standpoint. Keep the limitations and potential privacy implications with shared albums in mind, and you should be fine.
How To Edit Pdfs In Files App On Iphone And Ipad In Ios 16
PDFs are a great way to share information while maintaining the original formatting of any given document. They’re easy to create, and you can view them on almost all modern devices. But what if you need to edit a PDF on the go using just your iPhone or iPad?
Luckily, the Files app on iPhone and iPad offers a wide array of tools that you can use to edit PDFs. But, before you can access them, you need to tap the share icon and upload the PDF in question into the Files app. Once you do that, you can follow the steps listed below to edit PDFs in Files app on your iPhone or iPad as per your liking.
How to use Files app to edit PDFs on iPhone and iPadThe Files app offers the same Markup tool that you may have used before to annotate your screenshots. However, if you’re unsure about how you can access and use the Markup tool to edit PDFs within the Files app, follow the instructions described below.
Annotate or sign a PDF in Files app
Go to the Files app and open a PDF you want to edit.
Tap the Markup icon.
Select the pen, highlighter, pencil, or crayon tool to annotate the PDF.
Add or delete pages within a PDF
Besides offering the ability to annotate and sign PDFs, the Files app also makes it extremely easy to add new pages to a PDF or remove the existing ones. Here’s how:
Go to the Files app and open a PDF you want to edit.
Now, select the three-dot icon on a page → Then choose what you want to add to the PDF:
Insert Blank Page: Add a blank page that you can annotate.
Insert from File: Select and insert an image into the PDF.
Scan Pages: Scan and insert a printed document into the PDF.
Rearrange or rotate pages within a PDF
Apart from the features listed above, the Files app also offers the ability to rearrange or rotate pages within a PDF. Here’s how:
Go to the Files app and open a PDF you want to edit.
Tap and hold the page you want to rearrange and drag it to the desired location within the document.
Merge existing PDFs on iPhone
The Files app can also be used to quickly merge your existing PDFs into a single PDF, as detailed below. Just be sure to rename your PDFs before you merge them, as they are combined in alphabetical or numerical order.
Open the Files app and locate the folder where the PDFs are saved.
Select the three-dot icon at the top right corner.
Tap Select and choose the PDFs you want to merge.
That’s it! A new, merged PDF of the selected documents will be saved in the same folder.
Editing PDFs on iPhone and iPad made easy!
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Ayush
Ayush is a tech enthusiast turned tech journalist and how-to writer with a knack for explaining complex topics clearly and concisely. When he’s not writing, you can find him studying the latest trends in consumer technology, binge-watching videos from his favorite tech YouTubers, or diving into immersive open-world games.
How To Add A Border To Photos On Iphone Or Ipad
How to Add Borders to Photos on iPad and iPhone
Open the Photos app on the iPhone or iPad and choose the picture you want to add a border to so that it’s the primary image on the screen
Tap the “Edit” button in the corner
Next, tap the (…) three periods button
Now tap on the “Markup” button
Once in Markup, tap on the (+) plus button
From the element options, tap on the square
This places a black square on the image, while the square is selected you can tap the color options to change the border color, and you can tap the little square / circle button in the corner to change the thickness of the border matte if desired
Now tap and drag on the blue dots on the square to adjust the box so that it’s at the edge of where you want the photo border to be
Tap on “Done” when satisfied with the placement of the square border
Now tap on the Crop button, it looks like a square with some arrows rotating around it
Drag the crop selector handles so that they are aligned with the outside square border you just placed, then tap on “Done”
That’s it, you’ve drawn a border onto the photo from iOS!
In the example images used in this tutorial, we used an iPad to place a black border around a photo, but you can use any other color for the border by using the color wheel selector or by tapping the other color options if you’d like to.
Two of the most common color borders to add to photos are black or white, which are commonly used in photography mattes. Adding white borders or black borders to a picture is often referred to as ‘matting’, and is usually aimed to bring out a particular color or add a particular feel to the image contained within the border matte.
In this particular case the relative thickness of the border may be inadequate for some users needs, as often a photo matte is much thicker. Of course you could just keep placing additional squares around the image each sized appropriately and with the same color, but if you’re going that route you might be better off just getting a dedicated app to add borders to images.
The video embedded below demonstrates this process of adding a border to a picture with this trick on an iPad, it works the same on iPhone too:
This is obviously just a creative use of the Markup drawing tools and Crop photo function, and it’s not an official matting or border method (currently there does not appear to be one, perhaps a future iOS release will include an ‘add border’ capability to the Photos app), but if you don’t mind thinner borders and matting and placing them on a picture yourself as instructed here, it does the job.
The Markup feature of Photos is really great, you can use it to draw and write on photos, fill out PDF forms, add signatures to documents, and much more. While this tip obviously focuses on using this Markup feature on iPad and iPhone, you can perform the same functions on a Mac too if it’s running a modern MacOS release with Markup support.
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How To Disable Icloud Photo Library On Iphone, Mac, And Apple Tv
Maybe you no longer want to store your entire photo library to iCloud or some other cloud services have caught your attention. Whatever could be the reason, you have decided to turn off iCloud Photo Library. This complete guide can take you through ensuring you are able to not just disable the photo syncing but also prevent the stored images from being deleted.
Apple offers you the desired flexibility to manage your synced photos. Therefore, if you ever want to turn off iCloud syncing of your photos, you can get it done without any pain.
Quick navigation:
How to Disable iCloud Photo Library Only On an Individual Device
You can choose to turn off iCloud Photo Library on a single device or disable it across the devices. If you want to use the cloud service but wish to exclude a device from it, you have the option to get it done. On the other hand, if you want to put a full stop on this feature, you can download all of your original photos and videos and also disable it.
On iPhone and iPadStep #1. Launch the Settings app on your iOS device.
Step #2. Now, tap on Apple ID banner → iCloud → Photos.
Step #3. Next, turn off the switch next to the iCloud Photo Library.
Alternately, Settings app → Photos → turn off the switch next to iCloud Photo Library.
Now, you may see two options:
Remove from iPhone: If you choose this option, the photos that are yet to be fully downloaded will be removed from this iPhone. However, these images will still be available on other devices which are using the iCloud Photo Library
Download Photos & Videos: Allows you to download all of your images. I would recommend you to select Download Photos & Videos and wait until they have been downloaded. But if you don’t need them, go with the remove option
Note: On your device running iOS 10.2 or earlier, open Settings → iCloud → Photos and turn off the switch next to iCloud Photo Library.
In iOS 12 and macOS Mojave, iCloud Library is named as iCloud Photos.
On MacStep #1. Launch System Preferences on your Mac.
On Apple TV 4th-gen or Apple TV 4KStep #1. Launch the Settings app on your Apple TV.
Step #3. Next, disable the iCloud Photo Library.
If you no longer want to use the cloud service, you can turn it off across your devices.
How to Turn Off iCloud Photo Library on All Devices
On your iOS deviceStep #1. Open Settings app on your iOS device → Apple ID banner → iCloud → Manage Storage.
Step #2. Now, Tap on Photos and then select Disable & Delete.
On your iPhone running iOS 10.2 or earlier, launch Settings → iCloud → Storage → Manage Storage → iCloud Photo Library, then choose Disable and Delete.
On your MacStep #1. Launch System Preferences on your Mac → iCloud.
Step #3. Next, Select Photo Library and then choose Disable and delete.
Keep in mind that your photos will be stored in your account for 30 days. After that, they will be deleted.
To download your photos and videos on your iOS device, open Settings app → Apple ID banner → iCloud → Photos and select Download and Keep Originals
On your Mac, launch Photos app select Photos → Preferences, then check the box next to Download Originals to this Mac
That’s all there is to it!
Wrapping up…
iCloud is undoubtedly the most secure cloud service in the world. It keeps your data protected through top-grade encryption. May I know the reason why you no longer use it? And if you have found any other service worth giving a try, do tell us its name and the features that have attracted you.
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Dhvanesh
The founder of iGeeksBlog, Dhvanesh, is an Apple aficionado, who cannot stand even a slight innuendo about Apple products. He dons the cap of editor-in-chief to make sure that articles match the quality standard before they are published.
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