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These Hootsuite hacks will help you save time, stay organized, and manage social media better—that is, they’ll change your life forever.
Sure, you know Hootsuite is a social media management tool that allows you to publish and schedule posts to multiple social networks from one dashboard. But it can do so much more than that.
There are all sorts of hidden gems to save time and increase your brand’s social ROI. In fact, there are so many Hootsuite hacks, it’s hard to know where to start.
For this post, we quizzed the Hootsuite customer success and social media teams about the little-known, under-appreciated features they want to sing about from the rafters.
Buckle up for an insider look at how Hootsuite power users wield the dashboard—and get the most out of social media for their businesses.
Bonus: Get a free guide that shows you 8 Ways to Use Hootsuite to Help Your Work-Life Balance. Find out how to spend more time offline by automating many of your daily social media work tasks.
In this video, we’ll walk you through what an internal dashboard here at Hootsuite looks like, and some of our very favourite Hootsuite hacks for 2023:
Scheduling and publishing hacks1. Duplicate posts in Planner
The duplicate button allows you to construct a series of similar or related posts without building each one from scratch. It’s the easiest way to repurpose content across your various social channels.
Rather than cross-posting the same content on every platform, you can edit handles, hashtags, language and links to make each post appropriate for its intended home. It’s also great for targeting different time zones, languages, regions or audiences.
If you’re running a big campaign, starting with duplicated posts can help keep your content consistent and aligned.
Find the duplicate button by selecting your post in the Planner tab.2. Collaborate on drafts before posting them
Sharing drafts with your team in Hootsuite’s Planner tab ensures everyone knows what’s coming up. Even better, editable drafts let teams pitch in in real-time to tweak and improve your social content without going through a more formal approval workflow. (Which is, of course, also a good idea.)
Find out more about using collaborative drafts in Hootsuite.3. Bulk schedule up to 350 posts at once
According to our customer success team, social media managers who maintain high-volume accounts use bulk scheduling tools to get the worst of the uploading and scheduling grunt work out of the way.
With Hootsuite’s bulk scheduler, you can upload up to 350 posts at once, then just go through them to double-check the copy and links, and add any visuals or emoji.
Here’s our full guide on how to bulk schedule social media posts using Hootsuite.
Start your free 30-day trial4. Star your top social media accounts in Planner
The average social media user has 7.4 accounts. For social media managers, of course, that number can be much, much higher.
When you’re managing multiple accounts, you need all the help you can get to keep them organized. A simple star marks a social account as a favorite and pins it to the top of your list of accounts. You can also filter by favorites when reviewing your content calendar.
You can select favorite teams, too.5. Condense your entire week’s social calendar into one screen
This makes it much easier to review what’s going out and create a screengrab to share with anyone else who wants to know.6. Suspend posts without deleting them
This will keep all prescheduled posts from being published until you decide it is safe to resume. You can still publish and schedule new content during a publishing suspension with an extra layer of confirmation that you really want to do so.
Learn more about suspending posts with Hootsuite.7. Polish your posts with vanity URLs
Hootsuite’s free URL shortener, chúng tôi makes any link look sweet, short, and a lot more trustworthy. Owly links are secure, and they track the conversion metrics you need through built-in UTM parameters.
That said, if you want to level up your branding, Hootsuite also supports vanity URLs based on your own brand name.
Find out how to set up vanity URLs in Hootsuite.
Content creation hacks8. Use AI to get post ideas and generate captions
Did you know that Hootsuite comes with OwlyWriter AI, a built-in creative AI tool that saves social media pros hours of work?
You can use OwlyWriter to:
Write a new social media caption in a specific tone, based on a prompt
Write a post based on a link (e.g. a blog post or a product page)
Generate post ideas based on a keyword or topic (and then write posts expanding on the idea you like best)
Identify and repurpose your top-performing posts
Create relevant captions for upcoming holidays
To get started with OwlyWriter, sign in to your Hootsuite account and head to the Inspiration section of the dashboard. Then, pick the type of AI magic you want to see in action.
Start your free 30-day trial
OwlyWriter will generate a list of post ideas related to the topic:
And that’s it! OwlyWriter never runs out of ideas, so you can repeat this process until your social media calendar is full — and sit back to watch your engagement grow.
Start your free 30-day trial9. Use social media post templates in Composer
Running low on ideas on what to post? Head to your Hootsuite dashboard and use one of the 70+ easily customizable social post templates to fill the gaps in your content calendar.
The template library is available to all Hootsuite users and features specific post ideas, from audience Q&As and product reviews, all the way to Y2K throwbacks, contests, and secret hack reveals.
Each template includes:
A sample post (complete with a royalty-free image and a suggested caption) that you can open in Composer to customize and schedule
A bit of context on when you should use the template and what social goals it can help you reach
A list of best practices for customizing the template to make it your own
To use the templates, sign in to your Hootsuite account and follow these steps:
Head to the
section in the menu on the left side of the screen.
Customize your caption and add relevant hashtags.
Add your own images. You
use the generic picture included in the template, but your audience might find a custom image more engaging.
Publish the post or schedule it for later.
Learn more about using social media post templates in Composer.10. Get custom hashtag recommendations in Composer
You know that hashtags help social media algorithms surface your content to the right people. But coming up with the right hashtags for every. single. post. is a lot of work.
Enter: Hootsuite’s hashtag generator.
Whenever you’re creating a post in Composer, Hootsuite’s AI technology will recommend a custom set of hashtags based on your draft — the tool analyzes both your caption and the images you’ve uploaded to suggest the most relevant tags.
To use Hootsuite’s hashtag generator, follow these steps:
Head to Composer and start drafting your post. Add your caption and (optionally) upload an image.
The hashtags you selected will be added to your post. You can go ahead and publish it or schedule it for later.
Craft perfect posts in seconds
OwlyWriter AI instantly generates captions and content ideas for every social media network. It’s seriously easy.
Start free 30-day trial11. Use Grammarly in Hootsuite Composer
Did you know that you can use Grammarly right in your Hootsuite dashboard, even if you don’t have a Grammarly account?
With Grammarly’s real-time suggestions for correctness, clarity, and tone, you can write better social posts faster — and never worry about publishing a typo again. (We’ve all been there.)
To start using Grammarly in your Hootsuite dashboard:
Log in to your Hootsuite account.
Head to the Composer.
Try for free
Learn more about using Grammarly in Hootsuite.12. Use Canva templates and editing features in Composer
If you’ve got a professional designer (or two) on staff, great—their skills will make your content shine.
To use Canva in Hootsuite:
Log in to your Hootsuite account and head to
Select the type of visual you want to create. You can pick a network-optimized size from the drop-down list or start a new custom design.
When you make your selection, a login pop-up window will open. Sign in using your Canva credentials or follow the prompts to start a new Canva account. (In case you were wondering — yes, this feature does work with free Canva accounts!)
Design your image in the Canva editor.
Start your free 30-day Hootsuite trial13. Integrate with Google Drive, Dropbox, or Adobe Creative Cloud
Hootsuite’s native content library is a great tool for organizing all of your digital assets for social, and we highly recommend it.
However, if your organization is already devoted to a specific cloud storage plaform, then using Hootsuite’s integrated Cloudview, Dropbox, and Adobe Creative Cloud apps may well be a shortcut that you can benefit from.14. Optimize your ad budget by automatically boosting your best posts
Hootsuite’s dashboard gives you a fast, simple way to access new audiences on Facebook, Instagram and LinkedIn. Review your engagement stats to find your top-performing posts, and allocate a budget to show them to a lookalike audience of platform users (a.k.a. people who the AI thinks might like it).
You can also automate this process, so that all of your most popular posts get shown to fresh eyes. For instance, you could create an auto-boost trigger that gives any video post with, say, 100 likes an ad budget of $10/day.
Try Hootsuite for free for 30 days16. Plan, manage, and report on paid and organic posts in one dashboard
With Hootsuite Social Advertising, your paid and organic campaigns are fully integrated. You can plan and manage everything from one dashboard, and compare paid and organic performance in unified Analytics reports.17. Integrate your Shopify store with your social feeds
If your e-commerce runs on Shopify, this social media hack (ok, app) is a no-brainer.
Keeping a stream of your products available for your social feeds means you’ve always got the latest product shots, pricing, and approved copy at hand as you interact with your customers.
For instance, if someone Tweets asking about product availability, you can respond with a link to the exact product they’re looking for—without leaving the Hootsuite dashboard.
Engagement and customer service hacks18. Automatically post at the perfect time for engagement, traffic, or awareness
When’s the best time to post on social media? We get this question a lot. And the answer is, it depends on a lot of factors.
Our best time to post might not be yours. And your own best time to post might change, depending on how often you’re posting and how your audience changes over time.
Enter Hootsuite’s Best time to publish feature. It calculates your personalized best time to post on Facebook, Twitter, LinkedIn, and Instagram accounts based on your content goals.
You can view the best time to publish in Hootsuite Analytics, or directly in Publisher.
Try Hootsuite for free. Cancel anytime.
Keeping track of all your private and public conversations from multiple platforms is infinitely simpler if you can access them all in one place.20. Automatically assign messages to the best team or person
For larger teams and brands with a high volume of social queries, different messages often need attention from specific team members.
Automating assignments improves response rates and makes it more likely that queries will be resolved on the first try—resulting in happier customers.
With the right keywords in place, you can set up assignments that route sales inquiries to your business development team, billing questions to customer service, and troubleshooting queries to tech support.21. Improve your response times with shortcuts
45% of brands take more than five days to respond to messages received through their Facebook Pages. While we get how this can happen, yikes. This is not a great way to build customer trust.
Here are three of our favorite Hootsuite hacks to speed up response time:
For more time-saving tips, check out our complete guide to keyboard shortcuts for social media managers.22. Set your team up to share approved social content directly from Slack
Hootsuite Amplify now integrates with Slack so employees can view, filter, and share approved content without leaving the platform where they spend most of their day.
The formula for going viral
Everything you need to make engaging content. Post templates, an AI hashtag generator, and access to Canva and Grammarly Pro in Hootsuite.
Get 60 days for $023. Automatically tag inbound messages for better customer service analytics
Tagging private DMs, public conversations and replies by type or content allows your analytics reports to provide a clearer picture of conversation volume and where your efforts might be best directed in the future.
When you know what types of messages take up the bulk of your team’s energy, you can adjust resources appropriately.
You can also use this information to guide your creation of FAQ documents in the content library, reply templates, or messenger bots to help out.
Check out how to manually or automatically tag your inbound messages.
Reporting hacks24. Automatically tag your (outbound) posts for better analytics
Unlike the previous tip, this one applies to your published social posts. In this case, an automatic tagging system allows you to create customized social analytics.
For instance, you can zero in on specific campaigns or post types, and compare them using the metrics that matter to you.
If you’re an enterprise user with a complex content calendar, look into implementing Hootsuite Impact’s auto-tagging feature, and get more accurate and consistent reporting.25. Understand your performance at a glance with Social Score
Think of it as the credit score for your social performance: Your daily updated Social Score is a rating from 1 to 100 that shows how you compare to top performers, based on factors like post consistency and engagement.
While detailed analytics are a necessary part of improving social performance, sometimes a quick snapshot is all you need. And it provides an early-warning system if things are starting to go sideways.
Along with your Social Score, rated from 1 to 100, you’ll also see personalized recommendations to improve performance.
#1 Analytics Tool for Growth
Beautiful reports. Clear data. Actionable insights to help you grow faster.
Start free 30-day trial26. Track your response times and team performance
Team metrics analytics can help you pinpoint where and how your customer service team is succeeding. These reports will measure metrics like volume, resolution speed, and first response time.
You can report by team (e.g., Customer Service, Editorial, Sales) or individual (so you know who’s the real Employee of the Month.)
Here’s how to take a closer look at your social team’s performance.
Listening and monitoring hack27. Set up a Twitter Advanced search stream to keep an ear to the ground
Hootsuite’s search streams are a simple, low-key way to do some social listening without digging into the big data offered by Hootsuite Insights.
Set up a Twitter search stream in your dashboard so that you’re always informed on keywords and hashtags relevant to your brand.
Better yet, set up a Twitter Advanced Search stream that allows you to use all the variables of Twitter Advanced Search (which requires multiple steps to access on Twitter itself).
You can also set up a geo-search stream to confine your searches to your local area.
Ready to put these hacks into action and start making your job easier today? Try Hootsuite for 30 days free.
Better content in half the time
Boost engagement and save time with a hashtag generator, post templates, Canva, and Grammarly Pro in Hootsuite.
You're reading Hootsuite Hacks: 27 Tricks And Features You Probably Didn’t Know About
But Valve, the company behind Steam (and Half-life, Dota, Counter-Strike, and other great things), tends to stay strangely quiet about some of its finest features. So I’m here to brag on its behalf. Here are five of my favourite Steam features.
Related: The Ultimate Guide to Steam1. Move Games Between Hard Drives
One of the most recently-added perks of Steam is the option to move games between hard drives (which kind of negates a piece I wrote just before that about ways to move games between drives).2. Get a Refund 3. Steam Family Sharing
Probably the single best feature of Steam, Family Sharing, lets you share your entire games library with fellow Steam users. The catch is that you can’t play games in another person’s library while they’re playing their own games, but beyond that it’s pretty unrestricted.
That’s it. Enjoy using your friend’s games library!4. In-Home Streaming
If you do most of your gaming on a heavyweight gaming PC in the airing cupboard but want to play on the TV downstairs, you can stream Steam to a lesser device, like a laptop that you can then connect to the TV.5. Manage Games in Bulk
A neat little trick, but very much a hidden one. Gone are the days of playing single games to death – you probably have at least 100 games in your library and want a way to install, uninstall and generally manage them en masse. Luckily, you can do this much as you would in Windows by holding the “Ctrl” key while selecting games.Conclusion
Content Manager at Make Tech Easier. Enjoys Android, Windows, and tinkering with retro console emulation to breaking point.
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Is there anything worse than battery anxiety? We’re all becoming dependent on wonderful mobile technologies such as smartphones to make our lives easier and more pleasant. While these devices have become incredibly power-efficient, we’re still pretty far away from only having to recharge once every few days.
Table of Contents
Sure, a power bank is literally a “plug-and-play” product, but there are some things every user of these popular devices should know. After all, they are much more sophisticated than most of us realize. To help you be a more informed user (and buyer) of power banks, here are some essential facts you should commit to memory before using one again.Power Banks Use (Potentially Dangerous) Lithium Ion Batteries
That translates to an explosion or fire, which is pretty serious! You may have heard horror stories about houses burning down from faulty hoverboards or phones exploding in people’s pockets. That’s what happens when lithium ion batteries go bad.
The only reason the actual accident rates are acceptable comes down to the host of safety standards and technologies built into lithium devices. However, your power bank’s lithium battery can turn into a dangerous object through misuse as well. Being pierced or crushed is one surefire way of causing an internal short and subsequent flameout.
At the same time, you should only buy and use power banks that are branded and have certification from consumer safety organisations. UL certification is probably the most common standard in the USA, with other territories having their own equivalents.
Power banks needs to have several features such as overcharge, overvolt and overheating protection to be considered safe for use. Unbranded, uncertified products may have only some or none of these features. Which is a recipe for disaster!Power Bank Capacity Isn’t Always What it Seems
Power banks are almost universally rated in milliampere hours, abbreviated as “mAh”. This is a measure of how much electrical charge the battery can hold.
To see how this makes a difference we need yet another unit, the watt hour (Wh). This is the unit your electric bill is measured in and indicates the actual energy used.
Using an mAh to Wh calculator, we see that at 3.7V our 10 000 mAh power bank has 37 Wh of energy. However, our 2500 mAh phone battery charged at 5V needs 12.5 Wh. That only give us about three full recharges rather than four at best!The Amps Matter Too
There is a downside to this though. Faster discharging causes increased heat in the battery. The hotter the battery gets, the less efficient it is. So using the faster port could have a noticeable impact on how much charge you get out at the end of the day.
If you’re going to get to a place where you can recharge your power bank before you’re out of options, then it’s generally better to always use the high-amperage port. Especially if you want to actively use the phone for power hungry applications such as GPS navigation.Quick Charge Standards Make All the Difference
If you have a modern, mid-range or better smartphone, you’ll know that it can charge pretty quickly from the wall. So it may be surprising when many power banks can take a whole day to charge up. There are various reasons for this, but if you are going to use a power bank often and not simply keep one for emergencies, faster charging times are critical.Pass-Through Charging Is a Useful Feature
Which brings us to another issue. Assuming that you only have one charger, should you charge your power bank or device first? If you have a power bank with support for pass-through charging, then this is one dilemma you don’t have to face.Some Laptops Can Be Charged By SOME Power Banks
There are two main ways your laptop can be charged using a power bank. In both cases, you need a power bank with the right features. Many modern laptops, especially ultrabooks, can now be charged via USB-C. If your laptop can be charged via USB-C, which is what the included charger will use, then you can also use a powerbank that has a USB-C output and supports the USB-C PD (Power Delivery) standard.
Now, what if you have a laptop that doesn’t support charging via USB-C? Then you’ll need a special power bank with a 12V laptop output. This is a non-USB port that works with a proprietary cable provided by the power bank maker.You Can Jump Start a Car With Special Power Banks
It’s true! There are some specialized power banks out there that come with an attachment that allows you to jump-start your car. These are more expensive than your run-of-the-mill power banks and are best left in a safe spot in your car.Limited Lifespans Are The Order of the Day
Lithium batteries gradually lose their charge capacity with every recharge. It’s not like an on-off switch where the battery will work one minute and then stop the next. The total amount of power that the battery can store just gradually becomes less until it really starts to drop off.Never Worry About Running Out of Power Again
JioMoney – Frequently Asked Questions
Question: How to register for JioMoney?
Question: Who is eligible for a Jio’s digital wallet account?
Answer: Any user who is above 10 years of age can use JioMoney and operate.
Answer: The app store sensitive information of a user on its secured servers, which is backed by world-class security procedures and cutting-edge technology. The credentials used by consumers are kept intact with the company and not shared with anyone when a user pays with the wallet. Further, a user should not share its sensitive information like mPIN and password details with anyone.
Question: What if I lose my phone, is my JioMoney amount safe?
Answer: If a user lost its phone then also the money is 100% safe in the wallet. As the wallet is operated through mPIN and password, nobody can access the information on your JioMoney. Further, if you suspect any unauthorized activity on your wallet, then you can suspend your account and block payment by calling the customer service number 1800-891-999 or can write to [email protected]
Answer: A user who has a Registered mobile number with any telecom operator can sign-up with JioMoney.
Question: What are the different types of accounts offered by JioMoney?
Answer: Jio’s wallet offers two types of accounts:
Basic Account: A basic account user can make transaction up to Rs. 10,000 per calendar month. No documents are required for ‘Basic Account’.
Advanced Account: A premium account user can store Rs. 1,00,000 stored in the JioMoney account for any calendar month, and make unlimited transactions.
Answer: No, there are no charges for using JioMoney
Question: Does JioMoney has any expiry policy?
Answer: No, your account is valid till the time you registered mobile number is in use.
Answer: Only one account.
Question: How can a user load money on its account?
Answer: A user can load money through Net Banking, credit/debit card.
Question: What will happen if a user fails to load his account?
Answer: If a user is unable to make the payment due to failure, the deducted amount will be refunded to the account or card.
Question: Who all can a user pay using Jio wallet?
Answer: For all the Jio services, e-commerce websites, utility bills, electricity bills, gas, landline, insurance premiums, prepaid mobile recharges, and DTH connections. You can also do charity at National Association of Blind, Siddivinayak Trust, CRY etc. Apart from this, you can make payments to other JioMoney users.
Answer: JioMoney is available as a payment method at more than 50,000 e-commerce websites. Apart from this, you can also make payment through mobile app options which are offered by a number of online merchants.
Question: How to make payment at a neighborhood store or a shopping mall?
Answer: By choosing ‘Pay at Shop’ in the app and proceeding the payment.
Question: How to determine the payment is successful?
Question: How to send/receive money on the wallet?
Question: How to unlock the account?
Answer: If your account is locked after 3 consecutive incorrect mPIN attempts then you can contact JioMoney customer care at 1800-891-9999 (toll-free) or write to [email protected]
Question: How to give feedback to JioMoney?
Question: How to check account balance?
Question: How to update JioMoney profile?
What is 4K?
4K is a standard for video content that outputs at a resolution of 3840 x 2160 pixels. Essentially, each frame of 4K movie contains approximately four times the detail found in the FHD or HD version of that movie.
Importantly, you’ll need a 4K TV to watch 4K video content. You can’t just watch it on your old HD TV. You’ll need to upgrade.Is 4K the same as HDR?
No. HDR is a separate standard that spins-off of 4K resolution that deals with how wide the colour-gamut of the display output is.
For more on this, read our feature on Everything You Need To Know About HDR TVs.Can HD content be upscaled to 4K?
Yes. However, not without some loss in quality.
Most modern 4K TVs support native upscaling – automatically resizing HD and FHD quality content to suit the larger resolution. Non-4K content will generally look better on a 4K TV than a HD one – but not as good as properly mastered 4K content will.
It’s for this reason that most film distributors are currently re-releasing older films in 4K.Where can I get 4K content?
There are two main ways to get 4K content. The first and easiest way is to buy physical 4K Blu-Rays via retail chains like JB Hi-Fi, EZYDVD, or online through channels like Amazon. While the initial crop of 4K Blu-Ray content was limited to one or two of the major studios, most major Hollywood releases nowadays tend to get a 4K release including films like Mortal Combat, Godzilla, Red Sparrow and Avengers: Infinity War.
You can also now buy classic films that have been remastered in 4K, including oldies like: Psycho and The Wizard of Oz and more recent films like, Gladiator, Back To The Future Trilogy and Inception.
Bear in mind that, if you’re looking to watch 4K Blu-Ray content, you’ll also need to invest in 4K Blu-Ray player and a 4K-ready HDMI 2.0 cable.
The other place you’ll be able to find 4K content is through digital distribution channels like iTunes and the Google Play Movies store. Unfortunately for Australian audiences, only select studios are currently offering 4K content through these channels at the time of writing.
Foxtel also has 4K channels, including a 4K Ultra HD movie channel and a 4K Ultra HD sports channel. To view the Foxtel 4K content, you’ll need a 4K TV, active Foxtel subscription and the company’s new iQ4 set top box.Can I stream 4K content on a streaming service like Netflix?
That’s the other major source for 4K content at the moment. Netflix, Stan and Amazon Prime all support 4K content for most of their original series and some licensed content.
Of course, in order for you to access any of that content, you’ll need adequate bandwidth. For Netflix users, this translates to the following:
0.5 Megabits per second – Required broadband connection speed
1.5 Megabits per second – Recommended broadband connection speed
3.0 Megabits per second – Recommended for SD quality
5.0 Megabits per second – Recommended for HD quality
25 Megabits per second – Recommended for Ultra HD quality
Select original streaming content on these platforms has also been graded to make use of HDR standards like HDR10 and Dolby Vision.Can I play video games in 4K?
4K gaming is supported by Sony’s PlayStation 4 Pro and PlayStation 5, Microsoft’s Xbox One X, Xbox One S and Xbox Series X consoles.
However, it’s worth noting that, only the standard PlayStation 5, Xbox One X, Xbox One S and Xbox Series X support physical 4K Blu-ray discs.
Rumours are currently rife that we will soon see a Nintendo Switch 2 that supports 4K gameplay, yet nothing concrete has yet been confirmed.
As for PC, 4K gaming is taking off rapidly with 4K monitors now easy to find and also highly affordable. There are many games now available that support 4K, including titles like Metro Exodus, Metal Gear Solid V and Battlefield 1.
Once again, you will need the correct hardware. As well as a 4K monitor, you will need a graphics card that can support 4K gameplay. The newer and more powerful your graphics card, the better.
Optimally, you will want to have an Nvidia RTX 30 Series or AMD Radeon RX6000 Series graphics card installed, since these are the newest and most optimised graphics cards for 4K gaming. However, you could also get away with an older graphics card as long as it isn’t too underpowered. We wouldn’t recommend anything older or less powerful than Nvidia’s GeForce GTX 1080 Ti or RTX 2070 Ti, or AMD’s Radeon RX 5700 XT.
You’ll also want nothing less powerful than an Intel Core i7 or AMD Ryzen 7 processor to make 4K gaming on your PC worthwhile.
Apple Reminders is one of the really useful apps that come preloaded on your iOS and Mac-based devices. As the name suggests and as you may already know, it lets you create reminders that you want to be reminded about on your devices. You can use it to get reminders about the tasks that you think you’ll forget if you don’t put them on a list.
Table of ContentsUse Lists To Group Similar Tasks
One of the underutilized features of the Apple Reminders is the tasks list. By default, what most people do is add all of their reminders in a single list. While this may work if you only use the app for specific reminders, you can create a list for each type of reminder so that things are a bit more organized.
You can create various lists and then jot down your reminders in them. For example, you can create a personal list for your personal reminders and an office list for your office-related reminders.
That way, you can quickly jump onto a specific reminder type and view all the tasks listed there.
Launch the Reminders app on your device.
Tap at the bottom of your screen and you’ll see the available lists.
Tap on the + (plus) icon at the top-right corner to add a new list.
It’ll ask what new item you want to create. Tap on List to create a new list.
Enter a name for your list, choose a color for it, and tap on Done to save the list.
You can now start adding reminders to your newly created list.Change The Color Of Your List
The Reminders app allows you to customize the color for your lists to make it easier for you to find your lists. You can assign from various colors available in the app and your list will be highlighted in your chosen color.
The list color can be assigned to both new lists as well as the existing ones.Assign a Color To a New List
Choosing a specific color for your new list is pretty easy. While you’re on the new list creation screen, simply tap on the color you want for your list and that’s all.Change The Color Of An Existing List
Open the list that you want to change the color for.
Tap on the Edit link at the top-right corner.
Select the option that says Color.
Choose a new color from the list of available colors.Share Your List With Other People
Sometimes, you may want to share certain reminder lists with other people. You’ll especially want to do it in business environments where multiple people are working on a given assignment.
The Apple Reminders app allows you to add people to your lists and they can then contribute to it. All they need to do is enable iCloud on their devices and they should be able to access and add to your lists.
Open the Reminders app on your device.
Select the list that you’d like to share with other people.
Tap on the Edit option in the upper-right corner.
Tap on the option that says Sharing.
On the following screen, tap on Add person to add people to your list.
Choose a person from your list and tap on Add in the top-right corner.
The person will be added to your list and they’ll be able to manage your list along with you.Hide & Unhide Completed Tasks In Reminders
To keep your user interface decluttered, the Reminders app hides all the tasks that you’ve marked as completed. Soon as you swipe off a task, it gets removed from the main list and moved over to a hidden completed tasks list.
Many users might think that their completed tasks are deleted as the app doesn’t prominently show how to view completed tasks. However, that is not the case and you can view your finished tasks using an option in the app.
Open the Reminders app.
Select the list where your completed task was located.
You’ll see an option saying Show Completed at the bottom of your screen. Tap on it and it’ll open.
You’ll now see a list of all of your completed tasks.Create Location-Based Reminders
Time-based reminders are common and they can be created in most reminder apps out there. However, location-based reminders are rare but these can be created in the Apple Reminders app on your iOS and Mac devices.
A location-based reminder sends you a notification when you’re in a particular location that is assigned to your reminder. For example, you can set a reminder to buy milk when you’re around Walmart. When you’re actually around that place, the app will notify you and display your reminder.
Launch the Reminders app.
Open the list where you want to create a location-based reminder.
Start typing your reminder and then tap on the i icon next to it.
Turn the toggle for Remind me at a location to the ON position.
Tap on Location and it’ll let you specify a location for your reminder.
Type in the name of the place and select it when it appears.
Tap on Done at the top-right corner to save your location-based reminder.Add New Reminders Using Siri
If you’re in a hurry or in a situation where you can’t type a reminder, you can use Siri to create a new reminder in the Apple Reminders app. Since both Siri and Reminders are developed by Apple, they’re tightly integrated and you can use one to create items in another.
Fire up Siri as you normally would.
Ask her Remind me to and then add whatever you want to be reminded about. For example, you can ask her Remind me to buy milk at 8 AM tomorrow and it’ll create a reminder for 8 AM tomorrow in the app.
You can use variations of the natural language to create specific reminders.Change The Default Reminders List
If you don’t specify a specific list to add your new reminders to, they’ll be added to a default list by the app. You can change the default list if you want and all your unassigned future tasks will be added to that list.
Launch the Settings app on your device.
Find and tap on the Reminders option.
Tap on the Default List option.
Select a list to be your new default list.
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